Email2Contact – AI contact extraction for Outlook

Email2Contact automatically extracts names, companies, job titles, phone numbers, emails and websites from email signatures and saves complete contacts to Microsoft Outlook in one click. Built for professionals who want CRM-grade results without adopting a full CRM.

Who it is for

• Consultants and freelancers who receive many inbound emails.
• Sales, partnerships and recruiting teams working directly from Outlook.
• Small businesses that need clean contacts without CRM complexity.

What it does

• AI Signature Extraction: Parses signature blocks and email context to capture name, company, title, phone, email, website and address.
• One-Click Save to Outlook: Creates or updates Outlook contacts via Microsoft Graph.
• Smart Categories: Auto-assigns your custom categories such as Customer, Partner, Supplier, Investor or Lead.
• Smart Notes: Generates concise, helpful notes using firmographic context to remember who the contact is and why they matter.
• Field Presets: Apply predefined values (e.g., default country code, department, source) to keep your address book consistent.

How it works

1. Open any email in Outlook and launch the Email2Contact add-in.
2. The AI reads the signature and relevant email context to extract structured contact fields.
3. Review the draft contact, edit if needed, and click Save. The contact is written to your Outlook account.

Why teams choose Email2Contact

• No new system to learn: Works where you already work — Outlook.
• Fast and accurate: Eliminates manual copy-paste and typos.
• Flexible: Smart Categories, Smart Notes and Field Presets adapt to your workflow.
• Pay only for what you use: Credit-based model without mandatory subscriptions.
• EU-friendly processing: AI processing is ephemeral with zero data retention. Extracted contacts are saved to your Microsoft account; we do not store your contact data.

Pricing

• Credit-based: Each extraction consumes credits based on extraction complexity.
• No subscription required: Purchase credits in-app as needed.
• Free starter: New users receive 20 free credits.

Data handling

• AI processing is short-lived and not retained after the operation completes.
• Contacts are created or updated directly in your Outlook account via the Microsoft Graph API.
• Optional features like Smart Categories and Smart Notes work on contact and company metadata you approve.

Requirements

• Microsoft Outlook with add-ins enabled.
• Permission to create and update contacts in your Microsoft account.

Get started

Sign up now and get 20 free credits.

Start extracting contacts instantly with Email2Contact and experience AI-powered contact management directly in Outlook. No subscription required — pay only for what you use.

In-app purchases apply.