Supplier Relationship Management (SRM) requires structure, governance, and consistent execution across sourcing and procurement.

Vendor Portal by KAISPE establishes controlled onboarding, sourcing, contract oversight, and purchase order to invoice processes through defined approval routing and role-based access.

Procurement and supply chain teams operate across multiple companies with multi-currency support, compliance tracking, and audit transparency. Suppliers and contractors engage through secure self-service access to participate in RFQs, submit documentation, and track transaction status.

Configured workflows and enforced access controls maintain policy compliance and operational oversight across the supplier lifecycle.

Capabilities

Supplier lifecycle

Self-service registration
Controlled onboarding approvals
Centralized supplier directory
Certification and compliance tracking (with expiry control)
Third-party reviewer assignment
Supplier performance monitoring

Sourcing & procurement

RFQ creation and distribution
Advanced quotation comparison
Structured quote evaluation
Contract management
Purchase order processing
Packing slip recording
Invoice submission against approved purchase orders
Standalone invoice submission

Product catalog

Item and service configuration
Catalog visibility for suppliers
Bulk import and export

Multi-company & currency

Support for multiple companies within one platform
Company-level data segregation
Multi-currency transactions
Company-specific approval routing

Governance & control

Role-based access control
Configurable approval workflows
Email notification controls
Secure audit trail
Transaction traceability

Reporting & visibility

Procurement and supplier dashboards
Supplier performance insights
Transaction tracking

Data & document management

Bulk import of product and transaction records
Export capabilities across sourcing and procurement data
Print-ready operational documents
Attachment support across supplier, sourcing, and transaction records

Integration

Integrates with:

Microsoft Dynamics 365 Finance & Supply Chain Management
Microsoft Dynamics 365 Business Central
Other leading ERP systems

Supports synchronization of companies, suppliers, items, RFQs, contracts, purchase orders, packing slips, and invoices through configurable integration services.

Supported languages

English
French
Arabic
Spanish

Additional languages available upon request

Connect with MyProcureBot - AI Chatbot

AI assistant powered by Microsoft Copilot Studio, fully integrated within the Vendor Portal. MyProcureBot help suppliers resolve queries and perform actions based on the instructions.

What the bot caters to:

Ask about your pending or available RFQs, and the bot will fetch the details

Easy-to-understand instructions help suppliers use the portal without trouble

Live portal updates ensuring smooth, error-free task completion

Get fast answers to make choices without worry

Support

Deployment and initial configuration assistance
ERP integration guidance with API documentation
Structured break-fix support aligned with subscription plans
Knowledge base and guided documentation
Self-service Portal for case logging and tracking
User enablement and training
Ongoing product updates and technical support

For integration assistance or additional inquiries, contact:

info@kaispe.com

Additional information

Vendor Portal – Supplier Relationship Management

โดย KAISPE LLC