UCS Visitor Management System, built on Microsoft Power Apps and Power Pages, transforms how organizations welcome, track, and manage visitors across offices, campuses, factories, and secure facilities. This all-in-one solution eliminates manual processes while enhancing security and guest experience through digital registration, check-in, approvals, and reporting.

Whether corporate guests, contractors, suppliers, auditors, or external partners, UCS ensures every visitor is properly registered, verified, and tracked—delivering fast, professional, and secure check-in experiences.

The Challenges

Traditional visitor management often creates more problems than it solves:

Manual processes and logbooks slow down check-ins and create errors.
Compliance gaps arise when records are incomplete or inaccessible during audits.
Inefficient communication delays visitor notifications to hosts.
Poor visitor experiences leave a negative impression on clients and partners.

The UCS Solution

UCS Visitor Management System delivers an intuitive, Microsoft-powered solution that digitizes the complete visitor journey. From online pre-registration to QR-based check-ins and automated reporting, UCS provides seamless processes for visitors and staff.

Visitors register via Power Pages portal, kiosks, or host pre-registration. Upon approval, they receive digital QR code badges for easy entry. Reception and security teams get real-time on-site visibility while hosts receive instant guest arrival notifications.

Combining automation, security, and flexibility, UCS ensures every visit is safe, professional, and efficient.

Key Features

Visitor Registration: Capture visitor details, company info, purpose, and host. Additional fields include photo, ID proof, and digital NDA/policy acknowledgment. Self-registration via kiosks/Power Pages or host pre-registration available.
Meeting Registration & QR Code Generation: Schedule meetings in Power App or Power Pages. Each visitor gets unique ID and QR code badge for printing at reception or email delivery for contactless entry.
Visitor Check-In & Check-Out: Quick QR code scanning or detail search for check-ins. Instant badge printing. Manual or QR-based checkout tracking ensures accurate entry/exit logs.
Notifications & Email Integration: Automated alerts notify hosts when visitors arrive. Visitors receive confirmation emails with QR codes, meeting details, and visit instructions.
Anonymous Power Pages Portal: Visitor self-registration without organizational access. Includes meeting scheduling, QR code generation, and automated email confirmations.
Security & Compliance: Role-based access for admins, receptionists, and hosts. Digital NDA/policy capture before check-in. Centralized audit trail for regulatory reporting.

Who Can Benefit

Corporate Offices: Streamline front desk operations and impress clients with seamless check-ins
Manufacturing & Factories: Manage contractors and vendors while ensuring strict compliance protocols
Educational Institutions: Secure campuses by monitoring visitors and partners with digital logs
Healthcare Facilities: Track visitors and staff for safety and compliance in sensitive environments
Government & Public Sector: Maintain strict security and meet audit requirements with accurate records

Business Impact & Use Cases

Increased Efficiency: Automated registrations reduce reception workload
Enhanced Security: Centralized logs and QR codes prevent unauthorized access
Improved Visitor Experience: Professional communication with quick, smooth check-ins
Scalability Across Sites: Works for single offices to large campuses and facilities

Why choose this App?

Native Power Automate and Dataverse support for workflows and reporting
Enterprise security with Azure Active Directory authentication
Configurable workflows and fields for organizational policies
Scalable from small offices to global enterprises

UCS Visitor Management System replaces manual logs with a secure, digital-first platform. From QR code badges to automated compliance records, it streamlines operations, improves safety, and delivers professional visitor experiences.

Transform how your organization welcomes, manages, and tracks visitors with UCS Visitor Management System.

Visit our website or contact support for assistance.

Visitor Management Pro

de UPSQUARE CONSULTING SERVICES PRIVATE LIMITED