Inbox Search
door Folder Suggest
Find emails by meaning, not keywords. On-device AI — your mail never leaves your machine.
Outlook's built-in search works fine when you remember the exact words. But what about that email from a recruiter last spring about a backend role, or the contract your manager sent before the holidays? Inbox Search lets you find emails the way you actually remember them: by meaning, not just keywords.
Type what you're looking for in your own words. Inbox Search understands intent, synonyms and related ideas, so "quarterly budget approval" finds the email even if it said "Q3 spend sign-off". Keyword matching runs alongside, so exact names, numbers and phrases are found too.
Your email never leaves your device
Most AI search tools send your messages to cloud servers for processing. Inbox Search doesn't. It builds a private search index right on your machine, and your email content is never sent to our servers or to any third-party AI service.
Filters when you want them
- from: and to: narrow by sender or recipient
- folder: searches within one folder
- has:attachments finds emails with files
- Date ranges scope your search by time
- "Exact phrases" in quotes return literal matches
- A minus sign (-) excludes words
Mix filters with plain words in one search, for example vendor renewal questions from:legal has:attachments.
It fits how you already work
Inbox Search opens in a pane next to your email. Pin it, where your Outlook offers a pin, and it stays one click away while you read and reply. There's no separate app to open.
Requirements
- A Microsoft 365 work or school account, or an Outlook.com, Hotmail or Live account
- New or classic Outlook for Windows, Outlook for Mac, or Outlook on the web
- Gmail, Yahoo and other IMAP or POP accounts are not supported
Some organisations only let IT approve apps that read mail. If Microsoft asks for an admin's approval, send your IT admin this guide: inboxsearch.app/admin-approval
Who it's for
Knowledge workers, consultants, recruiters, salespeople, founders, lawyers and researchers: anyone whose inbox holds important history that's hard to dig back out. If you've ever lost ten minutes trying keyword after keyword, Inbox Search is built for you.
A few honest notes
AI search is good but not perfect, which is why keyword matching always runs alongside it. The first indexing pass can take a while on a large mailbox, so keep the pane open until it finishes; after that, Inbox Search catches up with new mail each time you open it. It searches your own mailbox: shared mailboxes and the Online Archive are not included. The interface is in English; search works with email in any language, and AI search understands more than 50 languages.
Pricing
Free to use: unlimited keyword search and mailbox indexing, plus 5 AI finds a day. A find is only used when AI search surfaces an email and you open it. Pro removes the daily limit for €7.99/month or €79/year, VAT included, and starts with a 7-day free trial. Subscriptions are handled by Polar and can be cancelled anytime from the add-in's Settings. Pricing: inboxsearch.app/pricing
Step-by-step install guide: inboxsearch.app/install
Mogelijkheden van de app
- Gegevens via internet verzenden
- Deze app heeft toegang tot de persoonlijke gegevens van het actieve bericht, zoals namen van afzenders en ontvangers, e-mailadressen, de hoofdtekst en bijlagegevens. Andere items in je postvak kunnen niet worden gelezen of gewijzigd. Bekijk het privacybeleid van de ontwikkelaar voor meer informatie over hoe persoonlijke gegevens worden beheerd en verwerkt.