Outlook Add-in: Automatic email signatures, legal disclaimers & marketing banners in your emails.

***This Web Add-in is an integral part of gSignature and requires a paid (or trial) subscription to this service to work. The service is managed organization-wide by your IT or Marketing Team. See details & pricing at: gsignature.com***

Elevate your company's communication standards with gSignature – an advanced tool for centralized email signature management in Outlook. Whether you use Windows, Mac, or mobile apps (iOS/Android), gSignature ensures a professional look for every message.

With gSignature Web Add-in for Outlook, users in your organization get automatic, personalized email signatures, legal disclaimers, and marketing content (such as banners) in their emails. IT or Marketing teams can centrally control and update these signatures for the entire organization.

The add-in automatically adds a signature when a user starts composing an email in Outlook for Windows, Outlook on the web (OWA), Outlook for Mac, and Outlook Mobile (iOS/Android). The user can also manually select internal or external signatures using the add-in task pane.

Automatic signature insertion: This add-in uses LaunchEvents to automatically insert email signatures when you start composing a new message, change the sender address, modify recipients, or add attachments. Signatures appear automatically after a brief moment (typically 1-2 seconds) on both mobile devices (iOS/Android) and desktop platforms (Windows/Mac). This delay is normal and ensures stable operation of the add-in across all platforms. The signature is automatically selected based on whether recipients are internal (same domain) or external. You can disable automatic insertion in the add-in settings or manually override the selection using the add-in panel.

This add-in is part of gSignature – a cloud solution for central management of email signatures, disclaimers, and branding across Microsoft 365, Office 365, Gmail, and other email platforms.

KEY FEATURES

Smart Automatic Switching: The system instantly decides whether to use an internal or external signature based on the recipient list, ensuring appropriate communication for each scenario.

Centralized Management: Administrators can update signatures for the entire company from a single dashboard, ensuring brand consistency across all departments.

Email Message Templates: Save time with a library of text templates that you can insert with one click, streamlining your email communication workflow.

Multi-Platform Support: Works seamlessly in Desktop, Web, and Mobile versions of Outlook (Windows, Mac, iOS, Android).

Internal & External Signatures: Automatically apply different signatures for internal company communications and external client communications.

Legal Disclaimers: Ensure compliance with legal requirements by automatically adding disclaimers to all outgoing emails.

Marketing Banners & Buttons: Promote campaigns, events, or special offers with customizable marketing banners and call-to-action buttons in email signatures.

Analytics Integration: Track email signature performance with built-in analytics and integration with web analytics tools (Premium plan).

Dynamic Variables: Personalize signatures with dynamic data from Azure AD/Entra ID, Google Workspace, or custom data sources.

Real-time Data Sync: Signatures automatically update when employee data changes in your directory service.

Server-side Signatures: Alternative solution for email clients that don't support add-ins, including Apple Mail, Thunderbird, CRM systems, and other email platforms (Premium plan).

REST API: Integrate gSignature with your existing systems and workflows (Premium plan).

KEY BENEFITS

Centrally-managed, automatic email signatures for your entire organization

Professional HTML signatures added to emails sent from any email client and device (including mobiles)

Legal compliance ensured thanks to automatic legal disclaimers

Brand consistency across all departments and communication channels

Time-saving email message templates for common responses

Email marketing automation & email analytics (Premium plan)

Reduced IT workload with self-service signature management

24/7 cloud infrastructure with reliable uptime

DEPLOYMENT

The add-in can be deployed organization-wide by an organization's admin through Microsoft AppSource or manually installed by individual users. It automatically activates when composing emails and can be managed centrally through the gSignature web portal.

SUBSCRIPTION PLANS

gSignature offers flexible subscription plans starting from $0.99 per user/month (Basic plan) with a minimum of 10 licenses. Premium plans include advanced features such as analytics, custom template design, dynamic templates, server-side signatures, and REST API access. Enterprise customers can contact us for custom pricing and dedicated support.

To learn more, visit: gsignature.com

For enterprise inquiries, contact: support@gsignature.com

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