LITS Procurement and Sourcing Portal

Microsoft AppSource Platform
App: LITS Procurement and Sourcing
Description
LITS Procurement and Sourcing is a unified digital procurement solution featuring two specialized portals: Vendor Collaboration and RFQ Management. The platform enables complete procurement management, including sourcing, approvals, vendor engagement, financial oversight, and compliance, with direct integration into ERP systems.
Business Outcomes
• Shortened procurement and sourcing cycles
• Greater transparency in sourcing and governance
• Reduced manual errors
• Improved collaboration between Procurement team and Vendor
LITS Procurement and Sourcing – Feature Overview
Dashboard
• Procurement dashboard to monitor Requests for Quotations (RFQs), Purchase Orders (POs), invoice status, monthly spending, upcoming purchases, and vendor performance
Automation & Synchronization
• Procurement entity registration with automated synchronization to the ERP system
• Automatic creation of vendor master records upon approval
• Real-time synchronization across Purchase Requests (PRs), RFQs, POs, Goods Received Notes (GRNs), and Invoices
Registration & Access
• Secure employee and user login with role-based access and Single Sign-On (SSO) support
• Access control based on roles and responsibilities
Purchase Request (PR) Management
• PR creation directly from the portal
• Workflow-based approvals with conditional logic
•Direct conversion of approved PRs to RFQs, POs or Inventory transfers
RFQ Management
• RFQ creation from approved PRs
• Centralized tracking of RFQs and their statuses
• Side-by-side vendor quotations comparison
• Assignment of approved RFQs, and POs to selected vendors
Notifications & Alerts
• Automated email and in-app notifications for registrations, approvals, RFQs, bids, invoices, and payments
• Stakeholders receive updates at every stage of the procurement lifecycle
• Built-in chat for secure, auditable communication
Vendor Collaboration – Feature Overview
Dashboard
• Vendor dashboard to track RFQs, POs, Invoice status, and participation
Vendor Profile Management
• Self-registration and onboarding with multi-level approvals
• Self-service profile updates with approval controls
• Vendor document and compliance management
• Centralized document upload and validation
RFQs, Collaboration & Order Visibility
• Participation in open and assigned RFQs
• Chat and collaboration with procurement teams
• Visibility of POs, GRNs, shipments, and invoices
• Payment status tracking and notifications
Order Fulfillment Visibility
• Vendors can view awarded POs with line-level details
• Visibility of GRNs for delivered items
Invoicing & Payments
• Flip PO to Invoice functionality to prevent overbilling
• Automated three-way matching (PO, GRN, Invoice)
• Real-time invoice and payment status visibility
Target Audience / Industry
• Procurement Teams
• Finance Departments
• Vendors and Suppliers
• Operations and Supply Chain Teams
Platform / Version
• Web-based application
Compatibility
• Compatible with Microsoft Dynamics 365 ERP platforms
• Scalable architecture ready to connect with any ERP system as needed
Prerequisites / Requirements
• Defined based on deployment model
Security / Compliance Details
• Role-based access control and segregation of duties
• Approval workflows with full audit trails
• Secure data isolation for vendors
• SSO authentication for internal users
• Document and activity logging for compliance
• Enterprise-grade security aligned with Microsoft standards
Accessibility
• Web-based interface accessible through modern browsers
• Responsive design for desktops, tablets, and mobile devices
• Consistent navigation and layout across modules
Licensing
• Solution-based licensing, not user-based
• Available as:
•One-time (perpetual)
•Subscription
• Covers the full vertical solution instance
Country / Region Supported
• Global
Languages Supported
• English by default; additional languages can be added upon request
Demo
Contact us for a demonstration
Conclusion
LITS Procurement and Sourcing, along with Vendor Collaboration, provides organizations with a clear, structured environment to manage procurement activities and vendor engagement. With controlled workflows, real-time visibility, and secure ERP connectivity, the platform supports reliable purchasing operations while maintaining governance and compliance across the procurement lifecycle.