What is Room Booking Management?

Finding a free meeting room shouldn't feel like a game of musical chairs. The Room Booking

Management app simplifies the entire process, letting your team quickly claim available spaces based on

the exact date, time, and setup they need. By taking the friction out of scheduling, it helps your organization

maximize its workspace and eliminate those awkward "hey, we actually booked this room" moments.

Whether you're planning a quick one-on-one interview, a company-wide training session, a client conference, or a

routine team catch-up, this app handles it all. Need a space every Tuesday at 10 AM? No problem. The app seamlessly

supports both one-time reservations and recurring meetings (whether they repeat daily, weekly,

monthly, or on a custom schedule that works for you).

For Admins

Keeping the room directory accurate is entirely stress-free. Administrators can add new rooms, update details on the

fly, or archive spaces that are temporarily out of commission. Best of all, the app's built-in validation engine

does the heavy lifting, automatically blocking double-bookings or overlapping times before they ever happen.

Stay in the Loop

No one likes being left out of a schedule change. The app automatically fires off email

notifications to keep everyone aligned whenever a room is:

• Newly booked
• Scheduled as a recurring event
• Updated or moved to a different time
• Cancelled

Find a Space at a Glance

You can browse available rooms and see what's happening across the company using the layout that fits your workflow

best:

• Calendar View: Perfect for a classic, visual timeline of the day or week.
• Card View: A clean, scannable layout for quick details.

Because plans change when you're on the move, the entire experience is fully responsive. It works

perfectly whether you're at your desktop or checking an iPad.

Getting Started (Installation)

Adding the app to your SharePoint site or subsite takes just a few clicks:

1. Head over to your Site Contents.
2. Click New, then select App.
3. Search for Room Booking Management.
4. Click Add, and you're good to go.

Hands-Free Setup

Don't worry about tedious backend configurations. The very first time you deploy the app, it automatically sets

itself up by:

• Building all the necessary SharePoint lists.
• Setting up custom permission levels.
• Provisioning the required SharePoint groups.
• Creating and configuring the core application page (rb_RoomBooking.aspx).

Everything is configured behind the scenes so you can get up and running in a matter of minutes.

Approving Mail Permissions

To enable the application to send email notifications automatically, an administrator needs to approve the necessary

API access request in your tenant:

1. Sign in with a SharePoint Administrator or Global Administrator account.
2. Open the SharePoint Admin Center.
3. In the left navigation pane, select Advanced → API access.
4. Under Pending requests, locate the Microsoft Graph - Mail.Send permission request.

5. Select the Mail.Send permission request.
6. Click Approve.
7. In the confirmation dialog, click Approve again to confirm.
8. Verify that the permission is now listed under Approved permissions instead of Pending

   requests.

Need a Hand?

If you run into any hiccups during setup or notice something isn't working quite right, we're here to help. Drop us a

line through our support page:

Contact Treta Infotech Support