Approvals

Solution description

Approvals is a solution designed to manage internal document and request approvals. It provides a clear and intuitive tool that enables both users and management to oversee the entire approval workflow — from creating a document, selecting the appropriate approval template, all the way to final confirmation and returning the result back to the system.

Users simply choose the relevant approval template, submit the document for approval, and the system automatically determines the approvers, sends the requests via Microsoft Teams, and continuously tracks the approval progress.

The primary goal is to simplify approval workflows, standardize internal procedures, improve process transparency, and support efficient document management across the entire organization.

Key benefits

• Transparent approval workflows – Users have access to a simple and intuitive way to submit documents for approval. Selecting a predefined template ensures that every document follows a clearly structured procedure — without unnecessary administration or manual coordination.

• Efficient work with approvers – The system automatically determines who needs to approve the document, whether it is an individual or a group. Approvers receive requests directly in Microsoft Teams, where they can easily approve or reject the document.

• Visibility into approval progress – Both users and managers can immediately see the current status of the document, who is reviewing it, and whether the approval has been completed.

• Reporting and decision support – Modern dashboards provide insights into approver workload, number of requests, approval speed, and help identify process bottlenecks.

• Standardization of internal processes – Approval procedures are unified across the entire organization, regardless of document type or department, leading to improved efficiency and reduced error rates.

Practical Use Cases

• Approval of invoices, purchase orders, and internal requests

• Real‑time monitoring of approval progress

• Simplification and standardization of approval workflows across departments

• Unified processes across the sales department and other business units