ProcureKey, A product by Beyond Key is an AI-powered e-sourcing solution that helps procurement teams streamline sourcing—from RFQs/RFPs and supplier pre-qualification to evaluations and final awards. It accelerates event setup, improves transparency, and ensures compliance with complete audit trails.

ProcureKey works seamlessly within Microsoft 365, so teams can collaborate in familiar tools, leverage secure identity with Azure AD, and maintain structured repositories in SharePoint. This reduces change management and shortens time-to-value.

Business benefits:

Faster sourcing cycles: configure and launch events in minutes
AI-assisted evaluation: unbiased, criteria-driven scoring alongside human inputs
Strong governance: approvals and audit-ready event history
Supplier-friendly: guided submissions and transparent communication
Enterprise-ready: scalable, configurable, and ERP integration ready

Key capabilities:

RFQs/RFPs & multi-round sourcing with templates and milestones
Itemized bidding for line-level analysis and alternate offers
Multi-envelope (technical/commercial) evaluation with governance
Reverse auctions (English/Ranked) with full transparency
Supplier management: registration, pre-qualification, performance tracking
Evaluation workflows with weighted rubrics and side-by-side comparisons
Collaboration in Microsoft Teams and a structured SharePoint repository
ERP integrations with SAP, Oracle, and Dynamics 365

AI assistance highlights:

Proposal evaluation: AI maps responses to requirements and suggests scores
Supplier selection: AI highlights compliance, pricing, and delivery performance
Pre-qualification insights: AI flags document gaps, expiries, and risk factors

What’s new:

Multi-round auction enhancements with live bidder communication
Rubric editor for standardized evaluation templates
Expanded supplier document expiry alerts and re-verification workflow
Teams app enhancements for quick event creation and approvals

Use cases:

RFQs/RFPs for materials, services, and MRO
CapEx sourcing with technical/commercial separation
Spot buys and mini-bids for urgent requirements
Reverse auctions for competitive categories
Supplier pre-qualification and re-verification

Trial:
7-day guided sandbox with sample events and suppliers. Accelerated pilot programs available.

Support & SLA:

Global support: email, in-app chat, and dedicated account manager
Rapid onboarding and supplier training packs
Dedicated account manager for enterprise plans

Security & compliance:

Azure AD single sign-on and role-based access control
Immutable audit logs
SOC 2 Type 2 and GDPR compliance

ProcureKey | AI-powered e-sourcing

par Beyond Key Systems