Smart Time Tracker (4-Week Implementation)

Efficient time management is essential for every organization. Yet many teams still struggle with manual reporting, poor visibility into workloads, and difficulty distinguishing between billable and non-billable hours.

John Keells IT’s Smart Time Tracker is a cloud-based solution built on Microsoft Azure that streamlines time tracking, fosters accountability, and enables data-driven decision-making.

Designed for employees, project managers, and support teams, the Smart Time Tracker provides real-time insights into how time is spent helping organizations optimize resource allocation and improve operational efficiency.

Key Capabilities

• Log time efficiently with intuitive daily, weekly, or monthly calendar views, or use a start/stop timer for precise task tracking.

• Sync meetings automatically by integrating directly with Microsoft Outlook.

• Control entries easily with admin options to lock or unlock past records by user or organization.

• Stay updated effortlessly through automated reminders for low activity or missed logs.

• Track performance instantly with dashboards and filters that display time utilization, billable hours, and productivity reports.

• Access securely with Azure Active Directory single sign-on or credential-based login for non-AD users.

Built for Microsoft Cloud

Smart Time Tracker is designed to work seamlessly across Microsoft 365 and Azure, ensuring secure access, reliable performance, and deep integration into your existing environment.

• Azure Active Directory: Provides secure single sign-on (SSO) for seamless user access.

• Microsoft 365: Syncs Outlook calendar meetings directly for accurate time capture.

• Power Automate: Enables automated email notifications and workflow triggers.

• Azure SQL Database: Stores all time data securely within the Microsoft Cloud.

• Azure App Service: Hosts the Smart Time Tracker web app and APIs for fast, reliable performance.

• Azure API Management: Ensures secure, controlled API communication across systems.

Business Impact

Smart Time Tracker empowers organizations to drive operational excellence through:

• Transparent visibility into employee productivity and resource allocation.

• Faster reporting cycles with accurate, centralized time data.

• Operational efficiency through automation that eliminates manual effort.

• Data-backed decisions that enhance accountability and performance.

Key Deliverables:

• Smart Time Tracker deployed on Microsoft Azure

• Configuration and user setup

• User manuals and documentation

• Post-implementation support & maintenance

Duration:

The typical deployment requires approximately four weeks. This timeline includes understanding the business requirements, the configuration changes needed to set up the client environments (UAT and Production), and testing activities. Any requirements beyond the base product will be considered out of scope for this engagement. Penetration testing and load testing could be performed based on customer requirements; however, these activities may extend the overall timeline.

Pricing Variables:

Pricing depends on the implementation scope and number of active users. The scope covers implementation and configuration within your Microsoft tenant (PaaS). Azure and Microsoft licensing or consumption costs are to be borne by the client.