LicenseGuard — Microsoft 365 License Optimization

Stop Overspending on Microsoft 365 Licenses

Most organizations waste 20-30% of their Microsoft 365 budget on unused or underutilized licenses. LicenseGuard connects securely to your Microsoft 365 tenant to analyze real usage data and deliver actionable cost-saving recommendations.

How It Works

LicenseGuard uses Microsoft Graph API with read-only permissions to analyze your tenant's license assignments and user activity. Within minutes of connecting, you'll see exactly where money is being wasted.

• Automatic Discovery: Syncs all license types, assignments, and user activity from your Microsoft 365 tenant
• Activity Scoring: Each user receives an activity score (0-100) based on their actual usage of licensed services including Exchange, Teams, SharePoint, and OneDrive
• Smart Recommendations: AI-powered engine identifies inactive users, downgrade opportunities, and redundant license assignments
• Cost Tracking: Monitor your license spend over time with trend charts and historical data

Key Features

• Dashboard: At-a-glance view of total spend, utilization rates, inactive users, and potential savings
• License Management: View all license types with utilization bars, costs, and assignment counts
• User Analysis: Search and filter users by activity level, license status, with detailed activity history
• Recommendations Engine: Prioritized optimization actions with estimated monthly and annual savings
• Reports & Exports: Generate PDF executive summaries and CSV data exports for stakeholders
• Automated Syncs: Daily full sync and 4-hourly incremental updates keep data fresh
• 750+ License Types: Recognizes all Microsoft SKUs with friendly display names

Security & Privacy

• Read-only access — LicenseGuard never modifies your tenant
• Azure AD OAuth 2.0 authentication with admin consent
• Data encrypted at rest and in transit
• Hosted on Microsoft Azure (UK South region)
• No user passwords or credentials are stored
• SOC 2 compliant infrastructure

Quick Setup

1. Subscribe through Azure Marketplace
2. Sign in with your Microsoft 365 admin account
3. Grant read-only permissions (admin consent)
4. Run your first sync — results in under 5 minutes
5. Review recommendations and start saving

Who Is This For?

LicenseGuard is designed for IT administrators, procurement teams, and MSPs managing Microsoft 365 environments of any size. Whether you have 50 users or 50,000, LicenseGuard helps you right-size your license portfolio.