Book rooms and manage visitors directly in Outlook.

Plan meetings, reserve spaces, and register on-site guests without leaving your Microsoft Outlook calendar.

deskbird brings room booking and visitor management into a single workflow, so you can coordinate meeting spaces and external guests while scheduling your event.

Why Teams Choose deskbird for Outlook:

One unified workflow: Schedule meetings and book rooms in a single step. No need to toggle between tools or interrupt your planning process.

Real-time accuracy: Live availability updates eliminate booking conflicts and ensure every reservation reflects the current state of your workspace.

Smarter space selection: Filter rooms by capacity, equipment, and amenities to find the perfect match for every meeting type.

Enterprise-grade security: Built with secure authentication, compliant with EU-GDPR, and designed to integrate with your existing workplace systems.

Key Features:

Rooms

Browse real-time room availability across all your locations

Filter by capacity, floor, amenities, and equipment

Add rooms directly to calendar invites with one click

View existing room bookings linked to your meetings

Access floor plan locations for easy wayfinding

Automatic sync between Outlook and deskbird—no manual updates needed*

Visitor management

Mark meeting participants as on-site visitors

Create visits directly from your calendar event

Sync visitor details with your reception team

View existing room bookings linked to your meetings

Update or remove visits when meetings change

Automatic sync between Outlook and deskbird—no manual updates needed*

Perfect for Hybrid Teams

Designed for enterprises managing hybrid workspaces and multiple office locations, deskbird helps teams coordinate rooms and visitors directly within Outlook — scalable, secure, and built to support organizations of any size.

This add-in connects to your deskbird workspace. Already have a deskbird account? You will be logged in automatically. Do not have one? Create your account here

For more information visit: www.deskbird.com

*The add-in uses LaunchEvents and Smart Alerts to sync your meeting room bookings with deskbird. When you book a room through the add-in that is not natively available in Outlook, the sync ensures it is reserved in your deskbird workspace when you send the invite. If processing takes longer, you will see a smart alert to decide to wait or move on.

deskbird - Book rooms & manage visitors

avaldaja deskbird AG