OnTime Visitor Manager

It’s 9:00 on a busy Monday. Fifty visitors arrive at once, the reception area fills up, and the front desk is under pressure. Extra staff are pulled in to manage the rush, but an hour later the area is quiet again — and those resources go unused.

OnTime Visitor Manager eliminates that problem. Connected directly to the OnTime Group Calendar, business users can pre-register guests as they create meetings, while reception staff always have a clear overview of current, upcoming, and past visitors. Reception always knows exactly who each guest is meeting and where, creating a professional and seamless experience for every visitor. The result is a smoother workflow for employees, receptionists, and guests alike — reducing workload and strengthening security.

Built to fit organisations of any size, OnTime Visitor integrates seamlessly with Microsoft environments, giving you a smarter, safer, and more efficient way to handle visitors.

Key Features of OnTime Visitor Registration

• Complete visitor overview – Instantly see who is on-site, their arrival time, and who they are meeting.
• Pre-registration and badge printing – Speed up the reception process with pre-registered guests and instant badge printing.
• Bulk registrations - Register larger groups fast and easy with bulk registration.
• Visitor history – access the history to see when and who registered the visitor, checked them in and when they left.
• Reporting – Generate effortless reports on peak hours, who visited, when, and whom they met
• Seamless Microsoft integration – Works perfectly with Microsoft Exchange and Microsoft 365 environments.

Beyond Room Display, OnTime also offers the core group calendar and a range of add-ons to tailor your OnTime to fit your needs.

· Group Calendar – See everyone’s availability in one clear view, making coordination and scheduling effortless across teams.

· Polling & calendar sharing – Find the best common time for meetings with ease.

· Catering management – Handle catering requests directly within the calendar.

· Room display management – Optimize meeting room usage with digital room displays.