Save Emails as PDF by cloudHQ (for Outlook)

Save Emails as PDF is an easy-to-use application that helps Outlook users export important email content into clean, organized files for archiving, sharing, compliance, legal work, and long-term record keeping.

The application lets you convert individual Outlook emails, full email conversations, or entire Outlook folders into professional PDF documents. It preserves key email details such as headers, formatting, inline images, and message order, so your exported files remain easy to read, share, print, and store.

It also supports multiple export formats, including PDF, HTML, TXT, and EML. Choose PDF for polished, print-ready records, HTML for rich formatting and clickable links, TXT for lightweight searchable archives, or EML when you need the original message format with headers and attachments intact. You can export messages as one merged file or as separate files per email.

For sensitive business, legal, financial, HR, or customer communications, the application can create password-protected PDFs using Adobe-standard AES encryption. This helps keep exported email records secure when they are shared with colleagues, clients, auditors, attorneys, or external partners.

Save Outlook Emails as PDF is useful for legal teams, compliance departments, sales teams, customer support, real estate professionals, consultants, finance teams, recruiters, administrative assistants, and small business owners who need accurate, permanent records of email correspondence.

Key features

• Export Outlook emails to PDF, HTML, TXT, or EML
• Save individual emails as clean, professional PDF files
• Save full Outlook email threads into one organized PDF
• Export entire Outlook folders, including subfolders
• Preserve email headers, formatting, inline images, and message order
• Keep folder structure intact when exporting batches
• Create password-protected encrypted PDFs
• Save files locally or directly to cloud storage such as Google Drive, OneDrive, Dropbox, and other supported services
• Use PDF exports for legal records, compliance archives, audits, client files, receipts, project documentation, and business records