Toggles: Outlook Email Automation & Templates
by Lettau Ventures LLC
Create and send consistent Outlook emails faster using workflows for teams.
Create complete, approved emails in one click—directly inside Outlook.
Toggles for Outlook helps client-facing teams standardize high-stakes, repeatable emails without switching tools. It runs inside the Outlook compose and reply window, where users apply workflows (toggles) that populate the email body, subject, recipients, attachments, and signature for common scenarios.
Every workflow is manually applied by the user and affects only the current email. Nothing sends automatically. You review and personalize the message before sending, maintaining full control at all times.
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Why Teams Choose Toggles
- Standardize Communication: Ensure every email uses approved language, correct attachments, and the right tone.
- Reduce Risk: Prevent missing files, incorrect wording, and inconsistent messaging.
- Speed Up Onboarding: New team members follow proven workflows from day one.
- Work Inside Outlook: No new tools to learn. Everything happens where your team already works.
Trusted by teams in travel, insurance, financial services, and other client-facing industries to standardize communication while maintaining flexibility.
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Key Features
- One-click email workflows applied directly inside Outlook
- Editable fields with defaults for names, dates, links, and more
- Automatic insertion of subjects, recipients, attachments, and signatures
- Shared team workflows to standardize communication across departments
- Search, tagging, and hot phrase triggers to quickly find the right workflow
- Smart recommendations based on what you're writing in the email
- Workflow enforcement to highlight missing attachments, recipients, or required steps before sending
- Productivity dashboard showing usage and estimated time saved
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Example Use Case
A Client Services Manager at a travel or insurance company is sending a routine client email:
- Subject: Automatically set based on the workflow
- Message: Prewritten content with editable fields for client-specific details
- Attachments: Required documents added automatically
- Guidance: Toggles highlights anything missing before the email is sent
- Signature: Correct branded signature applied
The email is ready in seconds, consistent with company standards, and reviewed before sending. Teams stop rewriting the same emails and leaders stop double-checking outgoing messages.
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Who Benefits Most
- Client Services and Operations Teams
- Sales and Account Management
- Insurance, Finance, and Compliance-Sensitive Teams
- HR, Legal, and Administrative Teams
Toggles is ideal for teams that send structured or repeatable emails and want consistency without sacrificing control.
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Plans and Pricing
- Premium (Individual): $12.50 per month or $120 per year
- Business Pro (Teams): $19 per user per month or $180 per user per year (5-seat minimum)
Both plans include a 14-day free trial with full Business Pro features. No credit card required.
Visit gettoggles.com/pricing for full details.
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Support and Resources
• Email: support@gettoggles.com
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Bottom Line
Toggles for Outlook helps teams apply approved email workflows, catch mistakes before sending, and make consistent communication the standard—without leaving Outlook.
App capabilities
- Can send data over the Internet
- This app can read or modify the contents of any item in your mailbox, and create new items. It can access personal information -- such as the body, subject, sender, recipients, or attachments -- in any message or calendar item. Review the developer's privacy policy for more detail on how personal information is managed and processed.