CV Renew 365 is a comprehensive subscription management and AMC renewal tracking solution built on SharePoint to help organizations manage recurring contracts, automate renewal reminders, and protect recurring revenue from missed or delayed renewals — all within their existing Microsoft 365 digital workplace.

Designed for service-led organizations, this renewal management software streamlines the entire contract lifecycle by replacing manual spreadsheets, reducing administrative workload, and ensuring timely, policy-driven communication with every client. It supports both web part and full-page layouts for flexible deployment across SharePoint sites.

Key Capabilities

End-to-End Renewal Lifecycle Management: Manage the complete subscription and AMC renewal process from contract intake to automated reminders, renewals, and history tracking — within a centralized SharePoint environment.

Centralized Subscription Tracking: Maintain a single, accurate system of record for client subscriptions, annual maintenance contracts, renewal cycles, billing amounts, and account ownership.

Renewal Forecast Dashboard: Visualize upcoming renewal revenue across future months, monitor overdue accounts in real time, and prioritize contracts that require immediate attention.

Structured Subscription Intake: Capture every renewal-critical field — client details, billing cycle, service category, contract amount, internal notes, and account manager — through a configurable subscription form.

Complete Renewal History and Audit Trail: Access a full record of past renewals for every subscriber, including renewal dates, amounts, and contextual notes for compliance and reporting.

Automated and Bulk Renewal Reminders: Send individual or bulk renewal notifications via Excel-based recipient upload, with built-in review steps and a complete reminder history log for traceability.

Customizable Email Templates: Configure predefined templates for renewal, overdue, and reminder communications, with default templates assigned to each notification type for consistent client messaging.

Advanced Configuration

CV Renew 365 stands out with its advanced configuration capabilities, allowing organizations to tailor the system precisely to their renewal workflows and contract management policies:

Email Template Management: Create and manage predefined templates for every stage of client communication

Default Template Assignment: Assign dedicated templates for renewal, overdue, and reminder notifications

Bulk Reminder Workflows: Configure mass reminder dispatch through Excel-based recipient lists for high-volume renewal cycles

Form Field Configuration: Control field visibility and required settings on the subscription intake form

List View Management: Configure column order and visibility for subscribers, upcoming renewals, and overdue accounts

Navigation Customization: Customize tabs, taxonomy, and headers for better usability and brand alignment

All configurations are managed through a centralized Settings module, enabling flexibility and rapid policy updates without additional development effort.

Business Impact and Operational Value

Prevent revenue leakage caused by missed, delayed, or forgotten contract renewals

Replace error-prone spreadsheets and email threads with a structured, auditable renewal workflow

Save administrative hours through automated reminders, bulk communications, and templated emails

Strengthen compliance and reporting with a complete history of every renewal interaction

Increase customer retention by ensuring timely, professional renewal communications

Scale subscription and AMC management as your client base and recurring revenue grow

Notes:

The free version provides limited functionality. In order to use the full feature of this solution, You need to activate or purchase subscription. Please click here to learn more about plans options or to purchase a license.

The Notifications feature is enabled through a Microsoft Power Automate solution seperatly. Please click here for get it now.

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