deskbird - Book rooms & manage visitors

Book rooms and manage visitors directly in Outlook.

Plan meetings, reserve spaces, and register on-site guests without leaving your Microsoft Outlook calendar.

deskbird brings room booking and visitor management into a single workflow, so you can coordinate meeting spaces and external guests while scheduling your event.

Why Teams Choose deskbird for Outlook:

• One unified workflow: Schedule meetings and book rooms in a single step. No need to toggle between tools or interrupt your planning process.
• Real-time accuracy: Live availability updates eliminate booking conflicts and ensure every reservation reflects the current state of your workspace.
• Smarter space selection: Filter rooms by capacity, equipment, and amenities to find the perfect match for every meeting type.
• Enterprise-grade security: Built with secure authentication, compliant with EU-GDPR, and designed to integrate with your existing workplace systems.

Key Features:

Rooms

• Browse real-time room availability across all your locations
• Filter by capacity, floor, amenities, and equipment
• Add rooms directly to calendar invites with one click
• View existing room bookings linked to your meetings
• Access floor plan locations for easy wayfinding
• Automatic sync between Outlook and deskbird—no manual updates needed*

Visitor management

• Mark meeting participants as on-site visitors
• Create visits directly from your calendar event
• Sync visitor details with your reception team
• View existing room bookings linked to your meetings
• Update or remove visits when meetings change
• Automatic sync between Outlook and deskbird—no manual updates needed*

Perfect for Hybrid Teams

Designed for enterprises managing hybrid workspaces and multiple office locations, deskbird helps teams coordinate rooms and visitors directly within Outlook — scalable, secure, and built to support organizations of any size.

This add-in connects to your deskbird workspace. Already have a deskbird account? You will be logged in automatically. Do not have one? Create your account here

For more information visit: www.deskbird.com

*The add-in uses LaunchEvents and Smart Alerts to sync your meeting room bookings with deskbird. When you book a room through the add-in that is not natively available in Outlook, the sync ensures it is reserved in your deskbird workspace when you send the invite. If processing takes longer, you will see a smart alert to decide to wait or move on.