Preventive Microsoft 365 governance for Microsoft Teams and SharePoint

Most governance tools report what already went wrong. Valprovia Governance prevents it from happening. Governance rules, security policies, naming conventions, and permission structures are enforced through templates — before workspaces go live.

Valprovia Governance is a self-hosted Teams governance and SharePoint governance solution that gives IT administrators full control over their Microsoft 365 environment. Designed for mid-sized and enterprise organizations, it is particularly relevant for professional services firms, financial institutions, and regulated industries.

As Microsoft 365 environments grow, IT teams face a common set of challenges: uncontrolled Teams sprawl, inconsistent naming and structures, too many users with Site Collection Admin privileges, and guest access that is difficult to track or revoke. Manual governance does not scale — and native Microsoft 365 controls do not cover the full picture. Valprovia Governance closes these gaps.

What makes this Microsoft 365 governance solution different?

Preventive, not reactive. Templates define workspace creation, approvals, naming conventions, and sensitivity labels — all enforced automatically.

Fewer high-privileged users. Removes SharePoint Site Collection Administrators from workspaces by design, reducing risk of unauthorized changes.

AD Group Sync for Teams. Bridges the native gap — AD groups are synchronized into Teams groups automatically without manual user management.

Access Profiles. Custom roles beyond Owner and Member, linked to SharePoint permission groups. IT defines the framework; end users manage assignments within boundaries.

Bulk Updates with Template Versioning. Policy changes roll out across all existing workspaces — no scripting, no manual rework.

Core capabilities

Teams governance: Approval workflows, naming/URL conventions, sensitivity labels, content sharing controls, metadata classification.

Lifecycle: Automated archiving and deletion, permanent archiving with read-only access, full audit trail.

External Users: Guest workflows, access expiration, NDA tracking, internal guest detection.

SharePoint governance: Templates for Teams, SharePoint Team Sites, and Communication Sites. Channel provisioning, PnP support, retention labels.

Adoption: Migration tools, end-user dashboard, duplicate prevention, Copilot-ready permission structures.

Deployment and data residency

Self-hosted on your Microsoft 365 tenant. No data leaves your environment. No global admin rights required.

Trusted by enterprises across Europe

Ypsomed, Horváth, and Bürkert have standardized their Microsoft Teams governance with Valprovia.

Learn more: https://www.valprovia.com/en/microsoft-teams-governance

Supported languages: EN, DE, CS, ES, PL, RU, SK, ZH.