https://store-images.s-microsoft.com/image/apps.58833.c8c0cb53-f392-4340-9fd8-204ca38cb25f.15d484bf-8bd0-475e-a142-ed874f8cbe70.9e114032-2a32-4500-bfe1-27845b13024c

AI Driven Productivity Dashboards For Your Printer Fleet

بواسطة DATASEC SOLUTIONS PTY LTD

Reporting Dashboard and AI insights into printer performance, logs, application usage, etc.

AI Driven Productivity Dashboards For Your Printer Fleet


Overview


AI driven productivity dashboards delivers a unified analytics and insights platform for organisations adopting Microsoft 365, Universal Print, and cloud-first print and document workflows. It provides deep visibility into print behaviour, device utilisation, cost centres, and user activity, while ensuring all data remains securely contained within your Azure tenant.
Built using Azure Managed Identities and Microsoft security services, the dashboard provides real-time analytics, AI-powered insights, and natural-language reporting to help IT, security, and finance teams optimise print infrastructure, reduce operational costs, and strengthen compliance across the environment.
This solution integrates directly with Azure Log Analytics, enabling you to ingest, analyse, visualise, and act on telemetry from Universal Print queues, HP devices, and productivity applications across Microsoft 365.

Why Organisations Choose This Solution


  • Reduce print-related cost and waste: Identify high-volume devices, colour usage trends, low-utilisation printers, and cross-department inefficiencies.
  • Improve operational efficiency: Track print queues, device health, toner cycles, errors, and user behaviour in real time and take proactive action.
  • Strengthen data security and compliance: Detect anomalies, suspicious patterns, or excessive output that may indicate policy violations or insider risk.
  • Empower teams with AI-driven insights: Ask natural-language questions such as “Which departments printed the most colour pages last quarter?” or “Show printers with the highest error rate this month.”
  • Deploy in minutes using your existing Microsoft investments: No external infrastructure. No data leaves your environment.

Key Features


  1. Real-Time Analytics for Universal Print: Gain instant visibility into print volumes, colour vs mono trends, job completion, error rates, and queue performance across your entire print fleet.
  2. Cost and Chargeback Reporting: Analyse printing costs by device, department, or user. Export chargeback reports and support budget planning with accurate usage attribution.
  3. AI-Powered Insights & Natural Language Queries: Use built-in AI to surface optimisation opportunities—such as redundant devices, peak usage bottlenecks, or misconfigured queues—and ask questions using everyday language.
  4. Security & Risk Monitoring: Monitor unusual print patterns, excessive document output, repeated failures, or device misuse. Support compliance auditing with centralised logs.
  5. Customisable Dashboards: Tailor dashboards to organisational needs—finance, security, operations, sustainability, or executive reporting.
  6. Enterprise-Grade Data Control: All logs, insights, visualisations, and data processing remain inside your Azure subscription. No third-party data storage.


Use Cases


IT Operations & Fleet Management
  • Identify under-utilised or over-utilised printers
  • Reduce device downtime through proactive insights
  • Optimise toner and service intervals

Security & Compliance
  • Centralise printer event logs
  • Detect anomalous or risky printing behaviours
  • Support compliance frameworks including ISO 27001, NIST, Essential Eight, and others

Finance & Cost Management
  • Departmental cost allocation
  • Budget forecasting based on historic trends
  • Identification of unnecessary colour printing

Sustainability & ESG
  • Measure environmental impact
  • Track paper reduction initiatives
  • Visualise long-term optimisation progress


Benefits

  • Fully cloud-native with no external infrastructure
  • Zero data egress outside your Azure environment
  • Rapid deployment with guided configuration
  • Enhanced operational visibility for print and productivity apps
  • Strengthens Zero Trust, compliance, and audit capability
  • AI-driven optimisation, reducing workload for IT teams

Next Steps


Deploy the solution directly to your tenant, or contact DATASEC Solutions for a guided deployment, integration assistance, or custom dashboards tailored to your organisation’s industry or compliance needs.

لمحة سريعة

https://store-images.s-microsoft.com/image/apps.14627.c8c0cb53-f392-4340-9fd8-204ca38cb25f.15d484bf-8bd0-475e-a142-ed874f8cbe70.dc07a658-7fe7-4a65-9900-9d69995ab635
https://store-images.s-microsoft.com/image/apps.63734.c8c0cb53-f392-4340-9fd8-204ca38cb25f.15d484bf-8bd0-475e-a142-ed874f8cbe70.9f0a05a6-cc79-4147-ade7-9c5875a7e618
https://store-images.s-microsoft.com/image/apps.59792.c8c0cb53-f392-4340-9fd8-204ca38cb25f.15d484bf-8bd0-475e-a142-ed874f8cbe70.fc5f9ec6-4b76-4cf3-8c46-ce5b7a5191cd