AI Driven Productivity Dashboards For Your Printer Fleet

Overview

AI driven productivity dashboards delivers a unified analytics and insights platform for organisations adopting Microsoft 365, Universal Print, and cloud-first print and document workflows. It provides deep visibility into print behaviour, device utilisation, cost centres, and user activity, while ensuring all data remains securely contained within your Azure tenant.

Built using Azure Managed Identities and Microsoft security services, the dashboard provides real-time analytics, AI-powered insights, and natural-language reporting to help IT, security, and finance teams optimise print infrastructure, reduce operational costs, and strengthen compliance across the environment.

This solution integrates directly with Azure Log Analytics, enabling you to ingest, analyse, visualise, and act on telemetry from Universal Print queues, HP devices, and productivity applications across Microsoft 365.

Why Organisations Choose This Solution

Reduce print-related cost and waste: Identify high-volume devices, colour usage trends, low-utilisation printers, and cross-department inefficiencies.
Improve operational efficiency: Track print queues, device health, toner cycles, errors, and user behaviour in real time and take proactive action.
Strengthen data security and compliance: Detect anomalies, suspicious patterns, or excessive output that may indicate policy violations or insider risk.
Empower teams with AI-driven insights: Ask natural-language questions such as “Which departments printed the most colour pages last quarter?” or “Show printers with the highest error rate this month.”
Deploy in minutes using your existing Microsoft investments: No external infrastructure. No data leaves your environment.

Key Features

Real-Time Analytics for Universal Print: Gain instant visibility into print volumes, colour vs mono trends, job completion, error rates, and queue performance across your entire print fleet.
Cost and Chargeback Reporting: Analyse printing costs by device, department, or user. Export chargeback reports and support budget planning with accurate usage attribution.
AI-Powered Insights & Natural Language Queries: Use built-in AI to surface optimisation opportunities—such as redundant devices, peak usage bottlenecks, or misconfigured queues—and ask questions using everyday language.
Security & Risk Monitoring: Monitor unusual print patterns, excessive document output, repeated failures, or device misuse. Support compliance auditing with centralised logs.
Customisable Dashboards: Tailor dashboards to organisational needs—finance, security, operations, sustainability, or executive reporting.
Enterprise-Grade Data Control: All logs, insights, visualisations, and data processing remain inside your Azure subscription. No third-party data storage.

Use Cases

IT Operations & Fleet Management

Identify under-utilised or over-utilised printers
Reduce device downtime through proactive insights
Optimise toner and service intervals

Security & Compliance

Centralise printer event logs
Detect anomalous or risky printing behaviours
Support compliance frameworks including ISO 27001, NIST, Essential Eight, and others

Finance & Cost Management

Departmental cost allocation
Budget forecasting based on historic trends
Identification of unnecessary colour printing

Sustainability & ESG

Measure environmental impact
Track paper reduction initiatives
Visualise long-term optimisation progress

Benefits

Fully cloud-native with no external infrastructure
Zero data egress outside your Azure environment
Rapid deployment with guided configuration
Enhanced operational visibility for print and productivity apps
Strengthens Zero Trust, compliance, and audit capability
AI-driven optimisation, reducing workload for IT teams

Next Steps

Deploy the solution directly to your tenant, or contact DATASEC Solutions for a guided deployment, integration assistance, or custom dashboards tailored to your organisation’s industry or compliance needs.

AI Driven Productivity Dashboards For Your Printer Fleet

بواسطة DATASEC SOLUTIONS PTY LTD