Reformat

Your lawyers are reformatting documents. That is a problem.

Every contract that lands on your desk arrives in a different format. Counterparty redlines that have corrupted your numbering. Annexes copied from PDFs with table layouts that collapse every time someone edits a cell.

Your team knows the problem. They spend hours manually fixing styles, repairing numbering, rebuilding tables of contents, and chasing formatting artifacts before a document is even ready for legal review. That is time spent on production work, not legal work.

Reformat eliminates that entire category of work.

What Reformat does

Reformat is a Microsoft Word add-in that applies your organisation's formatting standards to any document in seconds. Headings, body text, numbering, lists, definitions, headers, footers, margins, page numbering, watermarks, cross-references. All handled in one click.

After formatting, Reformat reviews the result and highlights anything that needs your attention. An interactive chat lets you fine-tune changes without leaving Word.

Build your own templates or have us create one that matches your house style exactly.

Built for in-house legal teams

Reformat is designed for the people who deal with Word formatting problems every day: the lawyers, legal ops professionals, paralegals, and governance teams inside corporate legal functions. Here is how it fits into your workflow.

Commercial Counsel

The pain: A counterparty sends their first draft. Rogue styles, inconsistent clause numbering, broken headings. Before you can even start reviewing substance, someone has to make the document readable. Then the redline loops begin and every round trip introduces numbering drift, spacing blowouts, and TOC corruption. By pre-signature, the document is littered with leftover highlights, placeholder text, and inconsistent fonts.

With Reformat: Apply your house template to any incoming draft in seconds. Normalise styles, fix numbering, and standardise spacing in one click. Run it again after each negotiation round to clean up tracked-change damage. Before signature, use the final integrity pass to catch artifacts, placeholders, and inconsistencies. Draft ready for legal review in minutes, not hours. Zero embarrassment artifacts in the signed PDF.

Procurement Counsel and Contracts Managers

The pain: Supplier paper arrives with tables copied from PDFs, inconsistent headings, and broken page layouts. You need to get it into your company structure fast. But every time commercial terms change, the annexes and schedules break. Table rows reflow, page breaks shift, numbering falls out of sync.

With Reformat: Standardise supplier paper into your company structure in one pass. Stabilise table formatting, page breaks, and annex structure so schedules hold their shape when values change. Less time reformatting per iteration. Schedules that survive edits without breaking.

Senior Counsel

The pain: You are reviewing complex commercial, technology, or data agreements. Inconsistent heading hierarchies, poor navigation, and broken cross-references slow you down and hide issues. At sign-off, unfilled blanks and mismatched defined terms create risk.

With Reformat: Repair heading levels, rebuild the navigation pane, and restore TOC integrity so you can focus on substance. Before sign-off, run a cleanup that catches placeholders, highlights, and defined term inconsistencies. Faster issue spotting. Fewer missed items. Reduced post-signature discoveries.

Head of Legal / General Counsel

The pain: Every lawyer in your team fixes Word their own way. Outputs are inconsistent. Cycle times are longer than they should be. There is no standardised formatting workflow, which means no consistency across matters and no reliable baseline for quality.

With Reformat: Give the entire team a single, standardised formatting workflow. One click to normalise, one click for the final pass. Cycle time down. Consistent house style across every matter.

Legal Operations

The pain: You own the CLM, the e-signature workflow, and the audit trail. Dirty styles, unstable PDFs, inconsistent metadata, and non-standard clause structures cause ingestion issues downstream. Template adherence varies by lawyer. Every deviation creates rework.

With Reformat: Produce clean, consistently formatted documents that flow into CLM and e-sign platforms without friction. Enforce true styles and uniform structure across the team. Fewer ingestion issues. Higher template adherence. Less rework downstream.

Paralegals and Legal Assistants

The pain: Lawyers hand you edited documents that need to be polished and sent. TOCs break, headers and footers misalign, numbering resets, and formatting fragments litter the document. You are the last line of defence before it goes out, and the deadline is always tight.

With Reformat: Production-grade polish in seconds. TOC, headers, footers, numbering, and spacing, all corrected in one pass. Fewer last-minute emergencies before sending.

Company Secretariat and Governance

The pain: Board packs need to look credible and consistent. Page numbers are wrong, headers shift between sections, watermark remnants appear where they should not. When packs go out looking unpolished, they come back with re-requests.

With Reformat: Standardise layout, fix headers and footers, and produce clean PDF output. First-time-right board packs. Fewer re-requests.

How it works

1. Sign up free at web.reformatword.com and install from Microsoft Marketplace.

2. Open any document, launch the add-in, select your template, and click Apply.

3. Review and refine. Reformat highlights anything that needs attention. Use the chat to adjust as needed.

Key capabilities

• One-click template application that reformats an entire document in seconds.

• Smart detection of headings, lists, definitions, numbering hierarchies, and signature blocks.

• Automatic numbering repair: removes broken and manual numbering and replaces it with clean, template-consistent numbering.

• Post-formatting review with suggestions you can accept, dismiss, or refine via chat.

• Custom templates: build your own or have us create one that matches your house style.

Results

• Speed: Hours of manual formatting reduced to seconds.

• Consistency: Every document matches your organisation's standards, regardless of who formatted it.

• Control: Review and adjust every change before finalising. Nothing is applied without your approval.

• Throughput: Your legal team focuses on legal work, not document production.

Pricing

Free to start with referral credits. One-time credits and monthly or annual subscriptions available for teams that need ongoing access.

FAQs

How does Reformat handle styles it cannot match to the template?

They are flagged with suggestions. Accept them or refine via the chat.

Can we use our own templates?

Yes. Build your own or contact us to have one created to your specification.

Is this just for legal teams?

Reformat works for any industry where consistent Word formatting matters. But it was designed for the specific pain points of in-house legal teams working with contracts in Word: redline damage, numbering corruption, schedule instability, and house style enforcement.

How does it handle tracked changes?

Reformat restores styles and numbering without breaking change tracking. Your redline history stays intact.