Microsoft 365 Migration – Email, Files & Collaboration

Microsoft 365 is the world's leading productivity and collaboration platform, trusted by over 300 million commercial users. Migrating to Microsoft 365 unlocks enterprise-grade email (Exchange Online), intelligent file storage (OneDrive & SharePoint), real-time collaboration (Microsoft Teams), and built-in security — all in a single, governed environment. Rishabh Software's Microsoft 365 Migration service is purpose-built for organisations that demand speed, precision, and accountability. Unlike vendors who restrict to a single source or charge extra for training, our offer covers all major source platforms, all workloads, security hardening, training, and a committed post-migration support window — in one transparent package.

Rishabh's Microsoft 365 migration covers all six business-critical workloads in a single, unified engagement ✔ Email & Mailboxes ✔ Calendar & Appointments ✔ Contacts & Distribution Lists ✔ Files & Folders (OneDrive) ✔ SharePoint Online Sites ✔ Microsoft Teams (Channels, Chats, Recordings) ✔ DNS Records & Domain Verification ✔ MX Record Configuration ✔ Tasks & Notes

Unlike many competitors restricted to a single source, Rishabh Software supports migration from: • Google Workspace (Gmail, Google Drive, Google Calendar, Contacts) • GoDaddy Webmail & Hosted Exchange • cPanel / WHM-based email environments • Rediff Mail & other ISP-hosted mailboxes • On-Premises Microsoft Exchange (2010, 2013, 2016, 2019) • Any IMAP/POP3 mail server

Migration Process — 6-Step Proven Methodology Our structured, risk-managed migration process ensures minimal disruption, validated outcomes, and a smooth handover at every stage. A named Pilot Phase (Steps 3–4) uniquely protects your organisation before full cutover. 01 Discovery & Assessment Full audit of existing IT environment: mailbox sizes, folder structures, user counts, source platform, custom domains, and licensing. 02 Migration Strategy & Plan: Tailored migration roadmap with timeline, resource allocation, risk register, DNS/MX switch plan, and client communication templates. 03 Environment Preparation: Microsoft 365 tenant configuration, license assignment, user provisioning, Azure AD / Entra ID setup, and security baseline application. 04 Pilot Migration (5–10 Users): Real-world test migration for a representative subset. Validates mail flow, data integrity, calendar sync, and client feedback before full cutover. 05 Full Cutover Migration: Phased or single-window migration of all mailboxes, files, SharePoint sites, and Teams content. DNS/MX records updated. Minimal downtime window. 06 Validation, Training & Handover: Post-migration validation against Success Criteria. Live end-user training. Admin runbook, closeout report, and formal sign-off.

Outcomes At project completion, your organisation will have: • All mailboxes fully migrated and accessible in Exchange Online from any device and browser • Source data (files, calendar, contacts, SharePoint, Teams) fully available in Microsoft 365 • Validated mail flow (send/receive) via Exchange Online Protection • DNS, MX records, and domain verification completed and validated • MFA enforced on all migrated accounts with Conditional Access policies in place • Azure AD / Entra ID identity and access management configured • DLP policies, Microsoft Defender, and security baselines active • End users trained and productive on Teams, Outlook, and OneDrive • Migration Closeout Report, Admin Runbook, and End-User Quick Start Guide delivered • Client sign-off received against the formal Success Criteria Checklist