Funds and Payments Management - Core
by Panache Technohub Limited
Custom Funds & Payments Management for Dynamics 365 Business Central
Custom Funds & Payments Management is a comprehensive extension for Microsoft Dynamics 365 Business Central that streamlines how organizations request, approve, disburse, track, reconcile, and retire funds. It eliminates manual paperwork, strengthens internal controls, and provides full visibility across petty cash, imprest, expense claims, medical claims, and non-procurement payments.
Built natively for Business Central, it integrates seamlessly with Finance, HR/Payroll, Procurement, Cash & Bank Management, and custom business modules to create a unified and auditable financial ecosystem.
Key Capabilities
1. Petty Cash Management
Digitize the full petty cash lifecycle with configurable requests, budget checks, multi-level approvals, cash/bank/mobile disbursements, receipt validation, automated variances, direct GL posting, and real-time balance visibility.
2. Imprest & Float Management
Manage imprest requests, approvals, issuance, and surrender with cash-limit rules, partial retirements, automated refunds or arrears, lifecycle tracking, and alerts for overdue or unretired imprests.
3. Expense Claims Management
Support multi-line staff claims (mileage, per diem, travel, utilities), enforce spending limits, prevent duplicates, validate multi-currency entries, automate approvals, settle via payroll or bank, and post directly to GL accounts.
4. Medical Claims & Staff Allocations
Configure annual medical limits, track utilization, submit and approve claims with scanned receipts, validate against benefit rules, and automatically deduct approved amounts from staff allocations. Optional integration with insurance providers.
5. Payments Processing & Disbursement
Auto-generate payment vouchers from approved transactions. Supports cash, cheque, bank transfers, RTGS/EFT, mobile money, and corporate cards. Includes signatory workflows, maker-checker controls, ledger posting, and bank reconciliation integration.
6. Refunds, Reversals & Adjustments
Process refunds, correct errors through controlled reversals, maintain adjustment journals, and track variances for compliance.
Compliance, Governance & Controls
IFRS & IPSAS aligned. Mandatory attachment rules. Duplicate-receipt detection. Automated audit trails. Role-based permissions. Configurable approval hierarchies. Spending limits by category. Aging rules for overdue imprests and claims.
Advanced Reporting & Analytics
Access real-time insights through built-in reports, including petty cash status, imprest aging, expense and medical summaries, cost center or project analysis, disbursements by payment mode, full audit logs, and year-to-date usage. Reports support Excel/PDF export, drill-down, and Power BI dashboards.
Seamless Integrations
Integrates with Finance & Accounts (GL, budgets, payables, bank reconciliation), HR/Payroll (employee data and reimbursements), Procurement (expense categories and supplier payments), Cash & Bank Management, Document Management Systems, and custom Business Central modules.
Why Choose This Solution?
Fully embedded in Dynamics 365 Business Central. Eliminates manual cash handling and reduces fraud. Ensures financial compliance and transparency. Supports mobile-ready submissions and approvals. Scales across SMEs, large enterprises, and multi-entity groups. Fast deployment with minimal training required.