Microsoft 365 License Optimization Assessment — Identify and Eliminate Wasted Spend

Most organizations are paying for Microsoft 365 licenses nobody is using. Inactive users keep accumulating assigned plans. Teams gets bundled into E3 or E5 while half the organization never opens it. Power BI Pro is purchased standalone for users who already have it through their enterprise agreement. The cost adds up quietly — until someone looks.

This assessment gives you a complete picture of your Microsoft 365 license spend in days, not weeks. We connect to your Microsoft 365 tenant using read-only permissions via Microsoft Graph API, analyze usage across every service and user, and deliver a structured report with identified savings, per-user recommendations, and a prioritized action roadmap.

No agents installed. No write access to your environment. No disruption to your operations.

Este servicio está disponible en español para organizaciones en México y Latinoamérica.

WHAT IS INCLUDED:

• Read-only tenant connection via Microsoft Graph API — no agents, no infrastructure modifications required
• License inventory and usage analysis across all Microsoft 365 services: Exchange Online, Teams, SharePoint Online, OneDrive, and Power BI
• Identification of inactive mailboxes, overprovisioned plans, and redundant feature entitlements — each with an estimated monthly savings amount
• Detection of Power BI Pro redundancy for users already covered under E5 agreements
• Per-user License Optimization Report with recommended plan changes across all Microsoft 365 services
• Prioritized savings roadmap ordered by business impact, with specific actions for each recommendation category
• Executive summary formatted for stakeholder presentation
• Delivery in English or Spanish

WHAT IS NOT INCLUDED:

This assessment does not include license changes, remediation execution, or managed services. Implementation of recommendations is available as a separate engagement with iNBest. Contact us to discuss options after delivery.

WHO THIS IS FOR:

This assessment is designed for IT Directors, Finance leaders, and Microsoft 365 administrators in organizations running E3, E5, F-series, or mixed-plan environments who need a clear, non-disruptive view of where their Microsoft 365 investment is going.

It is particularly valuable if your organization has grown through acquisitions or headcount changes, recently migrated to Microsoft 365, or has never conducted a structured license review. Organizations in these situations typically identify meaningful savings on day one.

At the close of this assessment, your organization has a complete license picture — with estimated savings, a prioritized action roadmap, and a clear path to a more cost-efficient Microsoft 365 environment.

Contact us to start your assessment. No commitment required. Results delivered in days.