Events are critical touchpoints for customer engagement, branding, and internal collaboration — yet managing them remains manual, fragmented, and time-consuming. MAQ Software’s Agentic AI Event Management Workshop introduces an AI-powered virtual Event Agent that transforms how enterprises plan, organize, and track events using Microsoft Copilot technologies.

In just one week, this workshop will deliver a hands-on demo of a customized Event Management Agent, assess your current event processes, identify high-value transformation areas, and build a roadmap for AI integration. Leveraging Microsoft 365 Copilot, Copilot Studio, and Azure OpenAI, we’ll help you elevate event experiences while saving time and costs.

Empower your business
By participating in our workshop, you will resolve following challenges:

Manual scheduling, invite coordination, and venue management
Disconnected event workflows across e-mail, Teams, SharePoint, and CRM
Poor attendee follow-up and feedback capture

Lack of centralized dashboard for event planning and performance

Time-intensive content generation for event briefs, agendas, and recaps

Target customers
Our workshop is ideal for:

Digital transformation & innovation leaders

IT executives (CIO/CTO/CSO)

Marketing and Communications Teams

HR and Internal Communications Teams

Event Planning & Program Managers

Agenda:

Day 1: Kickoff & Envisioning

Kickoff session introducing Microsoft Copilot for event automation

Deliver Art of the Possible demos tailored to enterprise event scenarios

Identify key pain points in your current event workflows

Day 2: Assessment & Use Case Prioritization

Assess event-related content, process tools, and data readiness (e.g., Outlook, SharePoint, Teams)

Prioritize 2–3 event types (e.g., webinars, internal summits, customer roundtables) for AI enhancement

Define agent objectives and scope

Day 3: Design & Flow Building

Design Event Agent persona, workflows, and automation triggers

Design conversation flows and back-end automations

Create conversational UI using Copilot Studio and Azure OpenAI prompts

Day 4: Agent Build & Demo Preparation

Build working prototype of Event Agent (Teams/Outlook enabled)

Populate it with test scenarios — agenda creation, invite coordination, registration status, etc.

Prepare Power BI dashboard to visualize event success metrics

Day 5: Roadmap & Handoff

Deliver live demo of Event Agent in action

Present a detailed Copilot Adoption Roadmap for enterprise event automation

Conduct agent handoff and enablement for internal teams

Deliverables:

By the end of the workshop, you will receive:

A comprehensive assessment of your AI readiness.

Insights into event management process challenges and opportunities.

A customized plan addressing gaps and implementing high value use cases.

A prioritized list of business initiatives for Microsoft Copilot.

Recommendations for objectives, target results, and next steps.

Outcome:

Join our workshop and enjoy these benefits:

Rapid Deployment: Copilot-ready Sales Agent prototype in 1 week

Vision to Execution: Combines business alignment, demo-driven ideation, and roadmap creation

System Integration: Connects seamlessly with Microsoft 365, Dynamics 365, Teams, Outlook, and SharePoint

High ROI Use Cases: Mapped to revenue, cost, and productivity KPIs

Why choose MAQ Software

Automated Event Lifecycle: From planning to follow-up — all handled by your Event Agent

Content Generation with AI: Auto-drafts invites, agendas, event briefs, feedback forms, and follow-ups

Comprehensive coverage: Define, track, and analyze event success metrics via Power BI dashboards

Reusable Agent Framework: Clone for product launches, training sessions, town halls, or partner summits

With deep Microsoft expertise and a strong track record of delivering Agentic AI solutions, MAQ Software is your ideal partner for transforming business operations using Copilot. Our Event Management Agent Workshop blends strategy, demos, and delivery into a one-week engagement — giving you everything needed to scale AI in your enterprise. Contact us today at customersuccess@maqsoftware.com to learn how you can schedule your workshop. Let us help you unlock the full potential of Microsoft 365 Copilot, Copilot for Sales, Copilot Studio, and Azure OpenAI.

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