The goal is to create a clear target vision, a prioritized roadmap, and a well-founded decision basis for implementation—covering communication, collaboration, information architecture, and future AI integration. We focus on business value, employee experience, and technical feasibility within your Microsoft 365 environment.

Scope of Services – 4‑Week Assessment

Project Setup & Kick-off

Project kick-off with stakeholders from Communications, HR, IT and Business
Definition of goals, success criteria and governance
Alignment on scope, roles and working model
Clarification of decision paths and next steps

Analysis of the Current Situation (Status Quo)

Review of the existing intranet, collaboration and communication landscape
Analysis of:
- Information architecture and content structures
- News, communication and collaboration use cases
- Mobile and frontline worker requirements
- Personalization and multilingual needs
Identification of pain points and improvement potentials
Assessment of current usage of SharePoint Online, Viva Engage, Viva Connections and Microsoft Teams

Target Vision for a Modern Intranet

Definition of a future-ready intranet vision based on Microsoft 365
Mapping of communication scenarios:
- Corporate and official communication
- Team-based collaboration
- Social networking and communities
- Management and expert communication
Positioning of key platforms:
- SharePoint Online as the content and communication backbone
- Microsoft Teams as the primary access point (“Teams-first”)
- Viva Engage as the enterprise social network
- Viva Connections as the intranet app for desktop and mobile
- Microsoft 365 Copilot and agents as key intelligence elements for the new intranet experience

Technical & Platform Envisioning

High-level technical assessment of the Microsoft 365 tenant
Readiness check for:
- SharePoint Online
- Viva Connections & Viva Engage
- Microsoft Teams integration
- Mobile access via Teams App
- Microsoft 365 Copilot and Copilot Studio
Consideration of:
- Identity & access concepts
- Mobile Application Management (Intune & Entra ID)
- Multilingual capabilities
- Search and information discovery
Initial outlook on AI-enabled capabilities (Copilot, SharePoint Agents, AI chatbots)

Requirements & Roadmap

Structured collection and prioritization of requirements
Identification of quick wins and strategic building blocks
Definition of a phased roadmap:
- From assessment to design and Prototype
- Transparent sequencing of releases
High-level effort and timeline estimation
Preparation of management-ready decision documents

Key Deliverables

Management Summary with findings and recommendations
Target Vision for the modern intranet
Prioritized requirements backlog
Implementation roadmap with phases and milestones
Platform recommendation based on Microsoft 365 best practices
Clear recommendation for next implementation steps

Outlook: Services Following the Assessment (Out of Scope for this offer, has to be ordered separately) After the 4‑Week Assessment, Campana & Schott can seamlessly support the end-to-end implementation and evolution of your intranet:

Design & MLP (Minimum Loveable Product)

UX and information architecture design
Prototyping and design validation
Configuration and development of the prototype
Setup of SharePoint, Viva Connections and Viva Engage
Initial personalization, metadata and taxonomy setup

Incremental Expansion & Integration

Integration of third-party systems and workflows
Development of Adaptive Cards for self-services (e.g. HR, time tracking, requests)
Advanced personalization using metadata and CS Toolbox
Multilingual content setup and translation processes
Search optimization (e.g. PnP Modern Search)

AI & Copilot Enablement

Enablement of SharePoint Agents for AI-based search
Integration of AI chatbots into the intranet
Copilot-based knowledge discovery and natural language search
Design of AI use cases aligned with governance and compliance

Rollout, Change & Enablement

Rollout planning and support (desktop & mobile)
Training concepts for:
- Employees
- Editors
- IT & administrators
Adoption, communication and change management
Analytics and success measurement

Result With the 4‑Week Assessment, you gain clarity, structure and a realistic roadmap for a modern, AI-ready intranet—built on Microsoft 365, optimized for your organization, and future-proof for Copilot and agents.

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