Copilot for Microsoft 365 is an AI tool that can help you work faster and smarter. When deployed across all of your Microsoft 365 applications (such as Word, Teams, PowerPoint, and Outlook) it can revolutionise office productivity and unlock routes to new competitive advantage.
But for Copilot to work securely and effectively in your organisation, you need to start with a detailed discovery exercise, and plan your deployment it in the right way.
Taking into account:
- Development of a full business case, and ROI scenarios
- Understanding and prioritising business processes that can be transformed
- A closer look at identity and access lifecycle processes
- Identifying and labelling of your corporate data
- Aligning your data security strategy with your copilot strategy
- Development, deployment and adoption of new business processes
- Training users for effective adoption of new technologies
- Future proofing your business processes to take advantage of AI
Our Copilot for Microsoft 365 Optimsed Deployment Approach
Kocho’s Copilot for Microsoft 365 Discovery and Optimised Deployment approach consists of 5 key
stages and can be tailored to fit your business requirements.
Stage 1 - Education and Discovery
Kocho will deliver a series discovery sessions, involving a 1-day workshop and discovery calls to showcase
the ‘art of the possible’ for Copilot for Microsoft 365 within your organisation, and to help you plan for
deployment and build a successful business case.
Activities will include
- Educating you on how Copilot works
- Discussing your current business challenges and aspirations
- Uncover opportunities for Copilot use potential value
- Outlining opportunities for process changes and new competitive advantages
- Calculating potential ROI and building the business case
- Discussing your current Microsoft 365 configuration and data security policies
- Reviewing your inhouse capabilities, skillsets and scope for partner involvement
Stage 2 - Business Case and Deployment Plan
After the discovery stage Kocho will playback our findings and work with you to produce a detailed
report covering full business plan and technology deployment plan.
This will include
- Business case and high-level ROI calculations
- Technical deployments needed and deployment roadmap
- Deployment plan covering new processes, change management, and adoption
Stage 3 - Technical and Business Readiness and Deployment
Upon approval of business case and deployment plan, Kocho can get to work making Copilot a reality in
your organisation.
This covers:
- Optimised configuration and cleanup of your Microsoft 365 environment, including SharePoint, Teams, OneNote, Outlook and other Microsoft apps.
- I dentification and security governance of your business data, including (but not limited to) creation of security access groups, access policies, data sensitivity and labelling, and more.
- Development testing and piloting of new business processes
- Technology go-live and launch
Stage 4 - Change Management and Adoption
Alongside the technical deployment and new process development, Kocho will work with your business
to ensure change is managed effectively and to ensure a successful solution launch and adoption.
This stage will run in parallel with stage 3 and continue through the duration of the project, including:
- Change management planning
- Stakeholder engagement and management
- Launch communications
- User training and adoption
- User engagement tracking
- Full project management and support
Stage 5 - Future Proofing your IT Environment
We’ll discuss and enable required process improvements around ongoing user identity and access
lifecycles and ensure you have the right data security and compliance tools in place for ongoing data
and access security.