Vendor Portal – Supplier Relationship Management

Supplier Relationship Management (SRM) requires structure, governance, and consistent execution across sourcing and procurement.

Vendor Portal by KAISPE establishes controlled onboarding, sourcing, contract oversight, and purchase order to invoice processes through defined approval routing and role-based access.

Procurement and supply chain teams operate across multiple companies with multi-currency support, compliance tracking, and audit transparency. Suppliers and contractors engage through secure self-service access to participate in RFQs, submit documentation, and track transaction status.

Configured workflows and enforced access controls maintain policy compliance and operational oversight across the supplier lifecycle.

Capabilities

Supplier lifecycle

• Self-service registration
• Controlled onboarding approvals
• Centralized supplier directory
• Certification and compliance tracking (with expiry control)
• Third-party reviewer assignment
• Supplier performance monitoring

Sourcing & procurement

• RFQ creation and distribution
• Advanced quotation comparison
• Structured quote evaluation
• Contract management
• Purchase order processing
• Packing slip recording
• Invoice submission against approved purchase orders
• Standalone invoice submission

Product catalog

• Item and service configuration
• Catalog visibility for suppliers
• Bulk import and export

Multi-company & currency

• Support for multiple companies within one platform
• Company-level data segregation
• Multi-currency transactions
• Company-specific approval routing

Governance & control

• Role-based access control
• Configurable approval workflows
• Email notification controls
• Secure audit trail
• Transaction traceability

Reporting & visibility

• Procurement and supplier dashboards
• Supplier performance insights
• Transaction tracking

Data & document management

• Bulk import of product and transaction records
• Export capabilities across sourcing and procurement data
• Print-ready operational documents
• Attachment support across supplier, sourcing, and transaction records

Integration

Integrates with:

• Microsoft Dynamics 365 Finance & Supply Chain Management
• Microsoft Dynamics 365 Business Central
• Other leading ERP systems

Supports synchronization of companies, suppliers, items, RFQs, contracts, purchase orders, packing slips, and invoices through configurable integration services.

Supported languages

• English
• French
• Arabic
• Spanish

Additional languages available upon request

Connect with MyProcureBot - AI Chatbot

AI assistant powered by Microsoft Copilot Studio, fully integrated within the Vendor Portal. MyProcureBot help suppliers resolve queries and perform actions based on the instructions.

What the bot caters to:

• Ask about your pending or available RFQs, and the bot will fetch the details
• Easy-to-understand instructions help suppliers use the portal without trouble
• Live portal updates ensuring smooth, error-free task completion
• Get fast answers to make choices without worry

Support

• Deployment and initial configuration assistance
• ERP integration guidance with API documentation
• Structured break-fix support aligned with subscription plans
• Knowledge base and guided documentation
• Self-service Portal for case logging and tracking
• User enablement and training
• Ongoing product updates and technical support

For integration assistance or additional inquiries, contact:

info@kaispe.com

Additional information

KAISPE

Vendor Portal

Industry insights

KAISPE AI