Overview Our Confluence to Microsoft SharePoint Migration Service is a fully managed, end-to-end solution designed to help organizations transition their knowledge base, documentation, and collaboration environments from Atlassian Confluence to the Microsoft 365 ecosystem - primarily to SharePoint Online, OneDrive for Business, and Microsoft Teams.

With a structured, low-risk approach, we ensure that your content is migrated securely, accurately, and with minimal business disruption. Our migration process is tailored to your specific environment, ensuring not only technical accuracy but also business continuity, compliance, and user satisfaction.

What the Service Includes:

Discovery and Assessment

Inventory of spaces, pages, attachments, permissions, and integrations
Analysis of Confluence-specific macros and unsupported elements
Identification of high-priority and business-critical content
Stakeholder interviews to define business goals and user expectations

Deliverable: Migration Assessment Report with risks, opportunities, and recommended migration path.

Migration Planning Based on the assessment, we create a detailed migration strategy, including:

Target structure design in SharePoint (site architecture, libraries, metadata)
Mapping of Confluence content to Microsoft 365 services
Governance and permission model alignment
Definition of success criteria, testing protocols, and rollback procedures

Deliverable: Migration Blueprint and Project Plan

Content Transformation & Preparation We prepare the data and environment for migration, which involves:

Conversion of Confluence content (pages, attachments, hierarchies) to Microsoft 365-friendly formats
Handling of unsupported macros, embedded content, and custom scripts
Cleanup of legacy or obsolete content based on stakeholder input
Pre-migration staging and validation

Deliverable: Content Transformation Package ready for import

Migration Execution Using approved tools and automation scripts (e.g., ShareGate, custom APIs), we execute the migration in phases:

Pilot migration for validation and stakeholder approval
Incremental and full migrations with audit trails
Integrity checks and error handling
Migration of metadata, timestamps, and authoring information

Deliverable: Migration Runbook and execution logs for auditing and compliance

Post-Migration Support Following content migration, we ensure your users are fully onboarded and operational:

UAT (User Acceptance Testing) sessions and defect remediation
Final environment validation and handover
End-user training and enablement workshops
Adoption strategy leveraging Microsoft 365 apps like SharePoint, OneDrive, Viva, Teams, and Forms

Deliverable: Post-Migration Support Package with documentation, training, and ongoing support options

Optional Add-Ons

Integration Modernization: Rebuild or replace Confluence plugins using Microsoft Power Platform (Power Automate, Power Apps)
Knowledge Architecture Design: Enhance SharePoint sites with a modern information architecture for long-term scalability
Compliance & Retention Configuration: Set up Microsoft Purview policies for document lifecycle management
Digital Adoption Campaign: Custom materials and workshops to drive engagement and effective use of Microsoft 365

Why should you replace your Atlassian Confluence instance with Microsoft 365 environment? Migrating to Microsoft 365 consolidates your digital workplace into a cohesive platform with unmatched scalability, integration, and security. Microsoft 365 gives you:

Centralized access via Microsoft Teams
Rich document management in SharePoint
Enterprise-grade security and compliance tools
Built-in AI-powered search and analytics
Continuous feature innovation from Microsoft
Operational Efficiency (it eliminate redundant tools and streamlines IT management)
Cost Optimization (it reduces licensing and support costs by retiring Confluence)
Collaboration Boost (it empower teams with unified communication and real-time collaboration in Teams and SharePoint)
Risk Reduction (it ensures compliance and governance with Microsoft 365’s native tools)
Future Readiness (it lays the groundwork for further automation and digital transformation via Power Platform and Microsoft Copilot)

Our service is ideal for: I. Mid-to-large enterprises consolidating platforms post-merger or acquisition II. Organizations standardizing on Microsoft 365 III. IT departments seeking to reduce infrastructure overhead and improve governance IV. Knowledge management teams looking to modernize internal documentation and wikis

We offer flexible delivery models to suit your organization’s size and complexity: a. Fixed-scope migration projects for small to mid-sized environments b. Phased, agile delivery for large-scale or global deployments c. Ongoing support and managed services post-migration

4ward srl - Assessment Microsoft 365 Copilot

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