ContraVault AI Outlook Add-In

ContraVault AI is a tender and RFP analysis/automation platform for AEC/EPC contractors and public-sector procurement teams that helps users evaluate opportunities, surface risks, ensure compliance, and produce bid-ready outputs across large, multi-document packages.

Designed for proposal managers, estimators, contract administrators, and procurement officers, ContraVault AI ingests entire RFP bundles (scopes, terms, BOQs, annexures, forms) and returns structured findings mapped to business rules and compliance needs. It supports pre-bid qualification, risk review, clarifications, and first-draft proposal creation, reducing repetitive manual effort while preserving traceability for audits and stakeholder sign-off.

• Go/No-Go Analyzer that scores fit using user-defined criteria and past outcomes.

• Clause-level Risk Finder for LDs, warranties, indemnities, payment terms, and schedule risks.

• Multi-Document Search and “shredder” views that link every finding to its page and source file.

• Pre-Bid Clarifications generator that drafts precise, referenced questions for procuring entities.

• Proposal/Response Drafter that assembles compliance matrices, cover letters, and section drafts.

Typical use cases include triaging new opportunities, preparing pre-bid queries, running legal/commercial reviews, coordinating inputs from technical teams, and assembling submission packs under deadline. The system aligns with both contractor and owner-side workflows and can be used during capture, proposal development, or internal reviews of contract terms.

• Automatically detects contradictions, missing requirements, and unusual conditions across volumes.

• Extracts and normalizes key data (dates, eligibility, security/PBG, LDs, payment milestones).

• Prioritizes findings by risk/severity and assigns owners for resolution tracking.

• Produces exportable outputs (Word/PDF) compatible with standard submission formats.

• Improves institutional memory via knowledge reuse of prior answers and win/loss signals.

ContraVault AI fits into existing toolchains through document connectors and MS-Word-friendly exports. Teams can configure dictionaries, thresholds, and checklists to match local procurement rules and internal governance. Deployment options and access controls support multi-region organizations and external counsel collaboration.

• Forms AI detects required annexures/affidavits and auto-fills from approved company data.

• Configurable compliance checks for jurisdiction-specific procurement rules and policies.

• Page-linked audit trails and rationale notes for internal/external review.

• Role-based access controls, review queues, and assignment workflows.

• Integration pathways for content libraries, CRM/ERP references, and document repositories.