Visitor Management System

Visitor Management System (VMS) is a modern SharePoint Framework (SPFx)–based application designed for small and medium businesses to efficiently manage and track office visitors.

Built entirely within Microsoft 365, it integrates seamlessly with SharePoint Online, offering a unified and secure experience for front-desk operations, host approvals, and visitor tracking.

Included Components

Visitor Dashboard: Displays visitor statistics, recent check-ins, and pending approvals.

SharePoint Full Page Application: Provides a full-screen interface for viewing visitor logs and managing approvals.

PnPjs Integration: Used for performing data operations within SharePoint lists for visitor records and host information.

Key Features

Visitor Data Management: Capture, store, and manage visitor details securely in SharePoint.

Host Notifications: Automatically notify the respective host by email when a visitor form is submitted.

Approval & Check-In Workflows: Hosts can approve or reject requests directly, with real-time email updates sent to visitors.

Automatic Check-Out Time: When the “Check Out” button is clicked, the system automatically records the visitor’s check-out timestamp..

Real-Time Dashboard: Track daily activity, including total visitors, pending approvals, approved check-ins, and rejections.

Data Security & Compliance: All data remains within your Microsoft 365 tenant for compliance and privacy.

Automatic Check-Out Time: When clicks the “Check Out” button in view visitor page, the system automatically records the current time as the visitor’s check-out timestamp in the list.

Customizable Workflows: Tailor check-in, approval, and reporting workflows to organization’s needs.

Seamless Microsoft 365 Integration: Manage all visitor-related tasks directly in SharePoint and power automate.

Getting Started

After installation, open the Visitor Dashboard to view and manage visitor records.

Use the Add Visitor option to register new visitors and capture check-in details.

Hosts will automatically receive an email notification for approval or rejection.

To test the approval and rejection workflow, simply use a valid email address in the Visitor Email field — no additional account is required.

Account Requirements

To use this application, organization must have an active Microsoft 365 tenant with SharePoint site permission.

The app requires permissions to:

Access SharePoint lists for storing visitor and host data.

Send notification messages (via email) within your tenant.

This solution does not require installation or configuration as a Teams app.

Support & Contact

For assistance, feature requests, or onboarding support:

• Visit: Visitor Management System
• Support
• Contact Us

Ideal For

Organizations seeking to digitize front-desk operations and visitor tracking without relying on third-party systems or standalone Teams apps.

Enhance security, streamline approvals, and gain insights into visitor activity — all within your Microsoft 365 SharePoint environment.