SharpFleet

SharpFleet is a connected operations platform for businesses managing vehicles, equipment, jobs, field teams and production workflows. It brings fleet records, bookings, trips, compliance, quotes, job activity, customer approvals, files, costs and reporting together in one practical system.

Fleet and equipment management

• Manage vehicles, equipment, drivers, bookings and trip records.
• Track servicing, registration, fuel, tolls and operating costs.
• Record driver and vehicle compliance dates with scheduled reminders.
• Support deliveries, proof of delivery and equipment usage.
• Work online or offline without requiring installed vehicle hardware.
• Enable optional phone-based GPS only for selected vehicles where required.

Job and workflow management

• Manage jobs from request and quote through scheduling, completion and billing review.
• Create reusable workflows for service, field, workshop and production work.
• Capture technician updates, photos, documents, labour, travel and materials.
• Manage customer approvals, quote reminders, subcontractor work and customer portal access.
• Use AI-assisted tools to create draft jobs from plain text, email content or images and assist with reporting. AI-generated content remains subject to human review.
• Prepare completed work for Xero, QuickBooks or CSV accounting handoff.

Microsoft 365 calendar integration

SharpFleet uses Microsoft Graph to create and update vehicle booking events in the assigned user’s Microsoft Outlook calendar and, where configured, an organisation’s shared fleet calendar. Calendar synchronisation is one-way from SharpFleet to Microsoft 365. SharpFleet does not request permission to read or send email messages and does not provide an email integration through this feature.

The Microsoft 365 calendar integration requires a compatible organisational Microsoft 365 account and authorisation by an administrator of the customer’s Microsoft Entra tenant.

Availability and purchasing

This is a Contact Me listing. SharpFleet trials, subscriptions and billing are provided directly by SharpLync Pty Ltd and are not purchased through Microsoft Marketplace. Fleet Management and Job Management can be used separately or together, with optional GPS available for selected vehicles.