ProcureKey | AI-powered e-sourcing

ProcureKey, A product by Beyond Key is an AI-powered e-sourcing solution that helps procurement teams streamline sourcing—from RFQs/RFPs and supplier pre-qualification to evaluations and final awards. It accelerates event setup, improves transparency, and ensures compliance with complete audit trails.

ProcureKey works seamlessly within Microsoft 365, so teams can collaborate in familiar tools, leverage secure identity with Azure AD, and maintain structured repositories in SharePoint. This reduces change management and shortens time-to-value.

Business benefits:

• Faster sourcing cycles: configure and launch events in minutes
• AI-assisted evaluation: unbiased, criteria-driven scoring alongside human inputs
• Strong governance: approvals and audit-ready event history
• Supplier-friendly: guided submissions and transparent communication
• Enterprise-ready: scalable, configurable, and ERP integration ready

Key capabilities:

• RFQs/RFPs & multi-round sourcing with templates and milestones
• Itemized bidding for line-level analysis and alternate offers
• Multi-envelope (technical/commercial) evaluation with governance
• Reverse auctions (English/Ranked) with full transparency
• Supplier management: registration, pre-qualification, performance tracking
• Evaluation workflows with weighted rubrics and side-by-side comparisons
• Collaboration in Microsoft Teams and a structured SharePoint repository
• ERP integrations with SAP, Oracle, and Dynamics 365

AI assistance highlights:

• Proposal evaluation: AI maps responses to requirements and suggests scores
• Supplier selection: AI highlights compliance, pricing, and delivery performance
• Pre-qualification insights: AI flags document gaps, expiries, and risk factors

What’s new:

• Multi-round auction enhancements with live bidder communication
• Rubric editor for standardized evaluation templates
• Expanded supplier document expiry alerts and re-verification workflow
• Teams app enhancements for quick event creation and approvals

Use cases:

• RFQs/RFPs for materials, services, and MRO
• CapEx sourcing with technical/commercial separation
• Spot buys and mini-bids for urgent requirements
• Reverse auctions for competitive categories
• Supplier pre-qualification and re-verification

Trial:
7-day guided sandbox with sample events and suppliers. Accelerated pilot programs available.

Support & SLA:

• Global support: email, in-app chat, and dedicated account manager
• Rapid onboarding and supplier training packs
• Dedicated account manager for enterprise plans

Security & compliance:

• Azure AD single sign-on and role-based access control
• Immutable audit logs
• SOC 2 Type 2 and GDPR compliance