Digital Gov: DMS

Digital Gov: DMS is an enterprise document and records management solution for the public sector, built on Dataverse, SharePoint Embedded, Power Platform and Azure AI. It provides a single authoritative platform for creating, collaborating on, reviewing, approving, electronically signing and registering official documents — with configurable serial and parallel workflows, automated numbering and file-plan-aligned filing, full audit trails, and Purview-based retention and records management. An integrated AI assistant delivers grounded natural-language search, summarisation and briefings across authorised records, while AI-assisted intake automatically captures and files incoming correspondence from shared mailboxes. Power BI dashboards give executives and managers real-time visibility of ownership, status, turnaround times and bottlenecks.

Who it's for: Government departments, state entities and regulated organisations that manage high volumes of official correspondence, submissions, memoranda and approvals — from registry clerks and case officers through to executives and accounting officers who need oversight and accountability. External stakeholders participate securely through a dedicated portal.

The problem it solves: Legacy and paper-based records systems create slow, opaque approval cycles — documents are hand-carried between offices, status is invisible, records are fragmented across shared drives, and audit and retention compliance is difficult to demonstrate. Digital Gov: DMS replaces these manual hand-offs with governed digital workflows and e-signature, reducing turnaround times, strengthening audit readiness, and keeping all content within your own Microsoft 365 and Azure tenancy.