Teams Town Hall and Webinar Assessment

Deliver confident, polished, and production-ready virtual events with our Teams Town Hall & Webinar Preparedness Assessment. This full-day engagement is designed for organizations that want to improve event quality, strengthen governance, and establish a reliable foundation for running professional communications at scale.

Whether your team is new to hosting Town Halls or your current event process lacks consistency, this assessment helps you understand your current state and what it will take to deliver secure, high-quality sessions for leaders, employees, customers, or external audiences.

What to Expect

1. Introduction & Feature Walk-Through

We begin with an overview of core Teams Town Hall and Teams Webinar capabilities, highlighting: • Presenter and organizer roles • Green room and production flow • Q&A and attendee engagement tools • Recording, transcripts, and post-event analytics This sets a shared foundation for both new and experienced event teams.

2. Licensing & Tenant Configuration Review

We evaluate your Microsoft 365 environment to ensure the right features are available and correctly configured for event delivery. This includes: • Teams Premium licensing • Copilot for event workflows • Town Hall entitlements and Webinar settings • Meeting, live event, and recording policies • External access and guest participation settings

3. Network, Security, and eCDN Readiness

Reliable streaming starts with a well-prepared network. We conduct a technical audit of: • Firewall rules, ports, and required protocols • Bandwidth capacity and congestion risks • VPN and remote-user considerations • External attendee scenarios • eCDN evaluation and recommendations (Microsoft eCDN, Peer5, Hive, etc.) We also perform live testing to validate event performance paths.

4. Hardware & Device Assessment

To ensure presenters and organizers can deliver a polished event, we review your current AV and device setup, including: • Cameras, microphones, and presenter workstations • Room environments and lighting • Use of Teams Rooms for hybrid or in-room presenters • Capture and presentation hardware We identify risks and provide practical recommendations to improve clarity, stability, and overall production value.

5. Early Guidance on Planning & Execution

While run-of-show creation is not part of this phase, we introduce the core planning elements that matter for event success: • Presenter workflows • Rehearsal considerations • Security and sensitive-info handling • Recording and post-event analytics strategy This gives event owners a clear understanding of what strong governance looks like.

Outcomes

By the end of the assessment, your team will receive:

• Readiness Assessment Report A complete review of your environment’s strengths, risks, and key improvement areas.

• Gap Analysis Prioritized actions to address technical, operational, or configuration gaps.

• Licensing & Tenant Policy Recommendations Guidance on how to align your setup with best practices for Town Halls and Webinars.

• Hardware Readiness Summary Practical suggestions to improve clarity, reliability, and presenter confidence.

These outcomes create a baseline for delivering consistent, high-quality events and help establish a scalable, standardized event capability for your organization.

Why Engage in This Assessment?

Large-scale communications carry high visibility and high risk. This assessment gives your organization a clear understanding of its current readiness and a roadmap to improve event quality, governance, and reliability for executive-level and company-wide broadcasts.

With stronger technical foundations in place, your team will be better equipped to run effective Town Halls and Webinars—and more prepared for future event production engagements.