Document Intelligence

SharePoint Content Scraper with AI Chat Interface is an enterprise-grade Azure solution that transforms your SharePoint environment into a searchable, AI-powered knowledge base. Deployed as a fully managed Azure Container App, it combines intelligent document extraction with a RAG-powered chat interface, allowing your team to instantly find and understand content across your entire SharePoint estate.

Unlike simple document crawlers, this solution provides a complete document intelligence platform:

• Ask Questions, Get Answers: Chat with your SharePoint documents using natural language. The AI retrieves relevant documents and synthesizes accurate answers with source citations.
• Multi-Site Management: Configure and monitor multiple SharePoint sites from a single dashboard. Add, enable, disable, or trigger scans for individual sites without redeployment.
• Real-Time Visibility: Watch scanning progress live with detailed statistics, error tracking, and site-by-site status updates.

Key Features

AI-Powered Chat Interface

• RAG (Retrieval-Augmented Generation): Ask questions about your documents in plain English
• Source Citations: Every answer includes links to the source documents
• Smart Suggestions: AI-generated questions based on your indexed content
• Context-Aware Responses: Uses multiple documents to provide comprehensive answers

Multi-Site Management Dashboard

• Centralized Configuration: Manage all SharePoint sites from one interface
• Per-Site Controls: Enable/disable scanning, trigger immediate scans, or delete sites
• Status Monitoring: Track scanning status (pending/scanning/active/error) per site
• Document Counts: See how many documents each site contributes

Intelligent Document Processing

• 10+ File Formats: PDF, Word, Excel, PowerPoint, text files, JSON, CSV, and code files
• Full Content Extraction: Text, tables, embedded content, and metadata
• Smart Incremental Updates: Only reprocesses changed files using delta detection
• High Performance: Processes 30+ files per second with concurrent workers

AI-Powered Analysis (Optional)

• Document Summaries: Auto-generate concise summaries using Azure OpenAI
• Security Risk Detection: Flag exposed credentials, PII, and compliance issues
• Stale Content Identification: Highlight documents not updated in 5+ years
• Compliance Support: GDPR, HIPAA, SOC2, and PCI-DSS awareness

Real-Time Progress Dashboard

• Live Statistics: Documents processed, failed, sites scanned
• Current Activity: See exactly which site and library is being scanned
• Error Tracking: View recent errors with affected documents and timestamps
• Document Analytics: Breakdown by file type and site distribution

Use Cases

Knowledge Discovery

• "What is our company policy on remote work?"
• "Find all contracts mentioning ABC Corporation"
• "What security procedures do we have documented?"

Content Auditing

• Inventory all documents across SharePoint sites
• Identify stale content needing review
• Track document growth and distribution

Compliance & Security

• Discover documents with exposed credentials or PII
• Identify outdated security policies
• Support GDPR data subject access requests

Migration Planning

• Understand content distribution before migrations
• Identify document types and volumes per site
• Plan storage and bandwidth requirements

Prerequisites

Required:

1. Entra ID (Azure AD) App Registration
   • Grant permission (application type)
   • For tenant-wide scanning, grant admin consent
   • Create a client secret

Optional (for AI features): 2. Azure OpenAI Service

• Deployed GPT-4o or GPT-3.5-turbo model
• API endpoint and key