Travel Desk
by PURPOSEBUILT SYSTEMS LLC
One travel request - the authorization email and the planner spreadsheet row, done together.
Travel Desk turns one reviewed travel request into a printable authorization email draft and a matching row in an Excel travel planner on OneDrive or SharePoint.
Enter the traveler, event, dates, itemized costs, and reimbursement details. Totals and fiscal-year labels are calculated for you. Costs retain cents, and group costs can be split across individual traveler rows. Drafts are created for review; you choose whether to send them.
Start from the open message and its supported attachments, or search for travel emails. Deterministic rules suggest fields and show their sources. Review extracted values before creating a request. Image-only documents and unsupported attachments may require manual entry.
Create a planner workbook in your OneDrive, or connect an existing accessible Excel table. Columns are mapped by header name. Configure the coordinator, organization, funding label, and fiscal-year calendar, then share a setup code or prepare an invitation draft for travelers. Coordinator views and trip follow-up help review bookings, costs, and reimbursements; they do not replace organizational approval or financial systems.
Free to use. Requires an organizational Microsoft 365 account, supported Outlook for Microsoft 365 on Windows or Mac or Outlook on the web, administrator consent for delegated Files.ReadWrite.All and Mail.ReadWrite, and a provisioned OneDrive or accessible SharePoint workbook with edit access. Desktop/web only; mobile Outlook is not supported.
Processing runs in the add-in with Microsoft Graph under your existing access. No publisher account, backend, analytics, subscription, or AI service is required. Settings and tracked trips use Outlook roaming settings. Review every draft and planner entry before acting on it.
App capabilities
- Can send data over the Internet
- This app can access personal information on the active message, such as sender names, recipient names, email addresses, message body, and attachment information. Other items in your mailbox can’t be read or modified. Review the developer's privacy policy for more detail on how personal information is managed and processed.