Software Asset Management — SysPac [EN]

SysPac Software Asset Management is a professional consulting service designed to help organisations gain better visibility, control, and governance over their software licence environment, including Microsoft 365 services.

Companies today rely on a wide range of software tools, subscriptions, and cloud services to support daily operations. As these environments grow, it can become difficult to track licence assignments, usage, compliance requirements, renewal needs, and cost optimisation opportunities. This service helps customers understand their current licence position, identify potential gaps, and build a more transparent and manageable software asset management process.

As part of the engagement, SysPac can review the customer’s Microsoft 365 subscriptions, licence assignments, usage patterns, and related software assets. This helps organisations that are getting started with Microsoft 365, reviewing their current Microsoft 365 environment, or looking to extend their use of Microsoft 365 services in a more structured and cost-effective way.

Drawing on more than 25 years of experience in the software market, SysPac supports customers from the initial assessment through to practical licence management recommendations. The service helps customers better align their software and Microsoft 365 licence portfolio with their business needs, reduce unnecessary licence spend, improve governance, and maintain a clearer, more auditable overview of their environment.

The engagement may include the following activities:

1. SAM assessment
   We map the installed software base, review relevant licence and subscription information, and compare the results with available records. Where Microsoft 365 services are in scope, we also review subscription structure, licence allocation, and usage-related information to support better visibility and decision-making.

2. Consulting and procurement support
   We assess the customer’s specific needs and provide recommendations on suitable software and licensing options. For Microsoft 365, this may include guidance on licence structure, subscription alignment, and opportunities to better match available services with business requirements.

3. Licence audit and compliance review
   We help customers organise complex or outdated licence inventories and support the creation of a clearer, more transparent licence management approach. This can include reviewing Microsoft 365 licence assignments and identifying areas where governance, documentation, or allocation practices may be improved.

4. Licence management recommendations
   Based on the customer’s needs, existing agreements, and current software environment, we provide practical recommendations for managing the licence portfolio more efficiently and cost-effectively. Where applicable, these recommendations help customers make better use of their Microsoft 365 services and plan future licence needs more effectively.

The service begins with a free professional consultation. During this initial discussion, we review the customer’s current situation, understand their software and Microsoft 365-related needs, and jointly define the scope of the assessment.

The price of the subsequent SAM assessment is determined based on the outcome of the consultation and is provided as a customised offer tailored to the customer’s environment and requirements.

As a first step, customers only need to express their interest. SysPac will help assess the current situation, clarify the scope, and recommend the most appropriate next steps.

Request your free consultation today.