UsagePoint

Know which Microsoft 365 Copilot seats are used before you renew. UsagePoint is a SharePoint web part that gives IT and finance the same evidence for every Copilot renewal: who uses Copilot, what idle seats cost at the price you actually pay, and how many seats to keep.

What it does

• Home lists what to do next, most valuable first, with the money at your price.
• Seats shows idle seats, seats with Copilot switched off in the licence, people without an Exchange Online mailbox, and people who only use Copilot Chat in Web mode. New seats get a grace period.
• Seat requests: a request page anyone can use, as the destination of Microsoft's own "request a licence" button, so freed seats go to people who asked.
• Spend gives a renewal plan with the seat count to keep and the yearly difference, chargeback by cost centre or department, and a check of usage-based billing settings.
• Adoption shows use by department and app over 28 days, with small groups combined, and keeps history on your site beyond Microsoft's 180 days.
• Agents lists the Copilot agents Microsoft reports (needs Microsoft Agent 365) and credits by agent from Microsoft's report you import.
• One-page summary to print or save as PDF for finance, with no names.

Acting safely

Nudges, reclaims and reassignments wait in a queue for approval. The Power Automate flows that carry them out run in your own tenant: they tell the person first, wait 14 days for a "still need it" reply, and ask a licence administrator before anything changes. Seats given through a group need only standard connectors. Step-by-step guides are at usagepoint.ai/flows.

Privacy

UsagePoint reads with the signed-in person's own permissions through Microsoft Graph (read-only) and keeps its data in SharePoint lists on your site. Usage data never leaves your tenant. It never reads prompts or answers, never ranks people, and hides department figures below 10 people. Once a day it sends APPS 365 LTD a licence check-in (tenant, site, version and licence state; no names, usage or cost figures), which an admin can switch off.

Plans

Every site gets a 14-day evaluation of Pro, no key needed, from when a site owner sets up its lists. After that the free plan stays: the headline numbers, the five most valuable idle seats, the renewal plan and the one-page summary. Sample data shows every feature with a fictional organisation, so you can see what a licence adds before you buy. A licence key from APPS 365 LTD unlocks the full seat list, adoption, chargeback, credits and the action queue. Pricing is per tenant by Copilot seat band: see usagepoint.ai/pricing.

Components in this package

One SharePoint Framework (SPFx) web part, UsagePoint, which runs as:

• SharePoint web part: add it to any modern SharePoint page.
• SharePoint full-page app: open it as a full-width app page.
• Microsoft Teams tab: add it to a channel in a team.
• Microsoft Teams personal app: open it from the Teams app bar.

Requirements: SharePoint Online; a SharePoint administrator approves UsagePoint's read-only Microsoft Graph requests once; people who view Copilot figures need a reports role such as Reports Reader. In Microsoft Teams, an administrator makes it available once with "Sync to Teams" in the SharePoint app catalog.