deskbird - Book rooms & manage visitors
by deskbird AG
Book rooms and manage visitors directly in Outlook.
Book rooms and manage visitors directly in Outlook.
Plan meetings, reserve spaces, and register on-site guests without leaving your Microsoft Outlook calendar.
deskbird brings room booking and visitor management into a single workflow, so you can coordinate meeting spaces and external guests while scheduling your event.
Why Teams Choose deskbird for Outlook:
- One unified workflow: Schedule meetings and book rooms in a single step. No need to toggle between tools or interrupt your planning process.
- Real-time accuracy: Live availability updates eliminate booking conflicts and ensure every reservation reflects the current state of your workspace.
- Smarter space selection: Filter rooms by capacity, equipment, and amenities to find the perfect match for every meeting type.
- Enterprise-grade security: Built with secure authentication, compliant with EU-GDPR, and designed to integrate with your existing workplace systems.
Key Features:
Rooms
- Browse real-time room availability across all your locations
- Filter by capacity, floor, amenities, and equipment
- Add rooms directly to calendar invites with one click
- View existing room bookings linked to your meetings
- Access floor plan locations for easy wayfinding
- Automatic sync between Outlook and deskbird—no manual updates needed*
Visitor management
- Mark meeting participants as on-site visitors
- Create visits directly from your calendar event
- Sync visitor details with your reception team
- View existing room bookings linked to your meetings
- Update or remove visits when meetings change
- Automatic sync between Outlook and deskbird—no manual updates needed*
Perfect for Hybrid Teams
Designed for enterprises managing hybrid workspaces and multiple office locations, deskbird helps teams coordinate rooms and visitors directly within Outlook — scalable, secure, and built to support organizations of any size.
This add-in connects to your deskbird workspace. Already have a deskbird account? You will be logged in automatically. Do not have one? Create your account here
For more information visit: www.deskbird.com
*The add-in uses LaunchEvents and Smart Alerts to sync your meeting room bookings with deskbird. When you book a room through the add-in that is not natively available in Outlook, the sync ensures it is reserved in your deskbird workspace when you send the invite. If processing takes longer, you will see a smart alert to decide to wait or move on.
App capabilities
- Can send data over the Internet
- This app can access and modify personal information in the active message, such as the body, subject, sender, recipients, and attachment information. It may send this data to a third-party service. Other items in your mailbox can’t be read or modified.
- The user sends an event invite.
