Toggles: Outlook Email Automation & Templates
by Lettau Ventures LLC
Create and send consistent Outlook emails faster with templates for individuals and teams.
Send consistent, on-brand emails in seconds without leaving Outlook.
Toggles for Outlook helps teams and individuals create and send complete, professional emails faster. It works directly inside the Outlook compose and reply window, where users apply workflows (toggles) that instantly insert the right template, recipients, attachments, and signature for each situation.
Every toggle is initiated by the user and applies only to the current email. Nothing runs automatically or sends on its own. You stay fully in control of what is written and when it is sent.
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Why Teams Choose Toggles
- Save Time: Cut the time spent writing structured emails such as client updates, onboarding messages, or internal approvals by more than half.
- Stay Consistent: Ensure every email follows brand standards and includes the right attachments and tone.
- Reduce Errors: Eliminate missed files, outdated templates, and inconsistent messaging.
- Work Inside Outlook: No switching tools or tabs. Everything happens in the Outlook compose window you already use.
Trusted by teams in private aviation, financial services, insurance, real estate, and luxury travel to deliver faster, consistent, and professional client communication.
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Key Features
- Outlook email templates with editable fields (name, date, link, and more)
- Shared team workflows for consistent communication across departments
- Automatic insertion of subjects, recipients, attachments, and signatures
- Built-in onboarding with role-based example workflows
- My Productivity Dashboard showing time saved and usage metrics
- Variable fields support types and validation (text, urls, phone numbers, dates, times, dropdown with options, etc)
- Search and tagging to organize templates and workflows
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Example Use Case
A Customer Experience Manager at a travel company uses Toggles to send booking confirmation emails to clients:
- Subject: Pre-filled as “Your Upcoming Trip to {{Destination}} Confirmation”
- Template: Inserts a prewritten message with editable fields for client name, trip date, and destination.
- Attachments: Adds standard company materials such as travel terms and a welcome brochure.
- Signature: Inserts the correct branded signature with contact details.
The message is ready in seconds, accurate, and perfectly aligned with company standards. The manager can send dozens of personalized confirmations in a fraction of the usual time.
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Who Benefits Most
- Client Services and Operations Teams
- Sales and Account Management
- HR, Legal, and Administrative Teams
- And anyone else sending repetitive, time-consuming emails!
Toggles is ideal for teams that send structured or repeatable emails every day and want to save time while keeping every message professional and on brand.
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Plans and Pricing
- Premium (Individual): $12.50 per month or $120 per year
- Business Pro (Teams): $19 per user per month or $180 per user per year (5-seat minimum)
Both plans include a 14-day free trial with full Business Pro features. No credit card required.
Visit gettoggles.com/pricing for full details.
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Support and Resources
• Email: support@gettoggles.com
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Bottom Line
Toggles for Outlook helps teams send consistent, complete, and professional emails faster while staying fully in control of the message. It keeps everything inside Outlook where your work already happens.
App capabilities
- Can send data over the Internet
- This app can read or modify the contents of any item in your mailbox, and create new items. It can access personal information -- such as the body, subject, sender, recipients, or attachments -- in any message or calendar item. It may send this data to a third-party service.