Titan Workspace Document Management System

Enterprise Document Management for Microsoft 365 & SharePoint

SharePoint is powerful—but without governance, it often becomes a file dump. Organizations struggle with unstructured libraries, broken permissions, manual approvals, insecure sharing, and high IT dependency. Titan Workspace DMS solves these challenges by transforming SharePoint into a secure, structured, and workflow-driven Document Management System, without replacing Microsoft 365 or introducing external platforms.

Titan Workspace DMS is built natively on SharePoint and Microsoft 365, helping organizations manage documents, approvals, and client collaboration with enterprise-grade security and speed.

Why SharePoint Document Management Fails at Scale

Most SharePoint-based DMS challenges come from:

· Folder-based sprawl with no metadata discipline

· Over-shared documents and permission confusion

· Email-driven document approvals

· No standardized client or vendor portals

· Heavy reliance on IT for permissions and workflows

· Compliance risks in regulated and government environments

Titan Workspace DMS addresses these gaps with governance, automation, and security—by design.

Key Features of Titan Workspace DMS

1) Structured Document Management
Move beyond folders with metadata-driven libraries, document classification, version control, and audit trails. Documents are easier to find, manage, and govern.

2) No-Code Document Approval Workflows
Configure multi-level document approval workflows without custom code. Route approvals based on document type, department, or business rules using Microsoft Power Automate.

3) Secure Client & Partner Portals
Enable external collaboration through role-based client and vendor portals. Share, review, and approve documents securely without exposing internal SharePoint sites.

4) Enterprise Security & Permission Governance
Titan enforces SharePoint security best practices using role-based access and automated permissions. It inherits Microsoft Entra ID, MFA, Conditional Access, and Microsoft Purview compliance.

5) GCC & Government-Ready Compliance
Titan Workspace DMS is GCC-compliant and ideal for public sector organizations. All data remains inside the customer’s Microsoft 365 or GCC tenant—no external cloud or databases.

6) Quick to Deploy, Easy to Maintain
Deploy in days or weeks—not months. No custom development required. Configuration-driven setup allows business teams to manage document structures and workflows independently.

Why Organizations Choose Titan Workspace DMS

· Built natively on SharePoint & Microsoft 365

· No third-party data storage or duplication

· Secure document management with governance

· No-code workflows for approvals

· Client and vendor portals on SharePoint

· Lower total cost than traditional DMS platforms

Titan Workspace DMS brings structure, security, and automation to SharePoint document management—without complexity.

Ideal Use Cases

Modernize SharePoint document management, enable secure client and vendor portals, manage policies, SOPs, and compliance documents, automate contract and legal approvals, and support controlled external file sharing—while keeping all data securely inside Microsoft 365.