Smart Stack 3.0: AI-Ready Data @ Speed & Scale

Make petabyte-scale unstructured data AI-ready across Microsoft 365 and on-premises

Enterprise unstructured data grows faster than any team can govern it. Across SharePoint, OneDrive, Teams, and on-premises file shares, petabytes accumulate unowned, unclassified, and largely redundant, obsolete, or trivial. Storage is the smallest part of the cost: that data inflates your risk surface, buries sensitive content in noise, and degrades every AI tool you point at it.

Smart Stack 3.0 is the refinery that sits upstream of your data estate. It gives you file-level visibility at petabyte scale, identifies what is stale and redundant, and classifies and labels what remains. The result is a data estate that is smaller, trusted, and ready for Microsoft 365 Copilot to use safely.

Key Benefits

Built for the IT infrastructure, security, digital workplace, and information governance teams accountable for data management, migrations, compliance, and AI readiness across regulated data estates.

• Lower storage and processing spend. Identify and remove redundant, obsolete, and trivial data before you pay to store, migrate, or index it.

• Defensible governance. File-level ownership, permissions, and sensitivity mapped across the estate, so retention and disposition decisions hold up under scrutiny.

• A Copilot rollout that lands. A smaller, classified, permission-aware estate means better answers from Microsoft 365 Copilot and less exposure on day one.

• Migrations that leave the mess behind. Refine on-premises data before it moves, so you are not paying to relocate redundant content or carrying unclassified sensitive data into an AI-accessible tenant.

How It Works

1. Expose the bloat. Smart Stack 3.0 scans SharePoint, OneDrive, Teams, and on-premises Windows and Linux file shares, and reports at the file level:

• Volume, age, duplication, and redundancy

• Ownership and access

• Sensitivity and classification status

• Duplicate content scattered across sites, drives, and shares, resolved to a single logical file.

2. Establish ownership. You cannot govern data you cannot attribute. Smart Stack 3.0 resolves file-level ownership across the estate:

• Maps documents to accountable owners through Active Directory and Microsoft Entra ID

• Goes beyond last-modified metadata

• Surfaces orphaned and unowned content for review

3. Classify and label. Smart Stack 3.0 identifies sensitive content at scale and applies labels that match your policy:

• Personally identifiable information (PII), protected health information (PHI), financial, and regulated data

• Custom classifications defined by your organization

• Sensitivity labels generated and applied across cloud and on-premises repositories, ready for Microsoft Purview to enforce

4. Ready the estate for Copilot. Microsoft 365 Copilot inherits your existing permissions, so every overshared site and stale link becomes discoverable through natural language. Smart Stack 3.0 gives Copilot:

• A smaller index, with redundant and obsolete content removed

• Permission-aware content, so results respect access boundaries

• Classified and labeled data, so sensitive content stays out of answers