Visitor Management Hub

Visitor Management Hub is a SharePoint Framework (SPFx) solution for SharePoint Online and Microsoft Teams that helps organizations manage visitor registration, approvals, check-in and check-out, badge printing, contractors, deliveries, emergency evacuation, reporting, and audit history directly within Microsoft 365.

Deploy the solution once to your SharePoint Online tenant app catalog, add the web part to any modern SharePoint page or publish it as a full-page app, and use the built-in setup wizard to automatically provision the required SharePoint lists. Visitor Management Hub provides a visitor dashboard, reception desk workflows, pre-registration requests, host approvals, kiosk and QR check-in, badge printing, contractor and delivery tracking, evacuation lists, configurable forms, reports, settings, and audit logs - while keeping visitor data securely within your Microsoft 365 tenant.

Ideal for

Reception teams, security desks, facilities groups, office managers, schools and universities, healthcare and manufacturing sites, government offices, corporate campuses, and any organization that needs to manage visitor operations on Microsoft 365.

Key Features

• Visitor register with expected, checked-in, checked-out, approval, no-show, and cancelled status tracking
• Role-based dashboards with KPI cards and charts for visitor volume, onsite visitors, visitor types, and operational trends
• Reception desk workflows for check-in, check-out, visitor search, host details, and visit history
• Visitor pre-registration requests with host approval, QR code generation, and configurable request forms
• Kiosk and QR workflows for faster lobby check-in
• Badge printing tools, including visitor badge design and supported browser-print integrations
• Contractor and delivery pages for non-employee traffic management
• Emergency evacuation roster showing current onsite visitors for safety teams
• Report builder and CSV exports for visitor logs, request history, audit history, and operational analysis
• Configurable visitor types, departments, buildings, meeting rooms, forms, numbering, appearance, roles, permissions, and integrations
• Multilingual user interface support for English, Spanish, French, and German
• Audit log of create, update, delete, check-in, check-out, settings, and administrative activity

Microsoft Teams Integration

After deployment, administrators can use Sync to Teams from the SharePoint App Catalog to make the solution available in Microsoft Teams as a personal app or channel tab. Users access the same visitor dashboard, reception desk, requests, reporting, and settings directly within Teams - while SharePoint Online remains the system of record.

Email Notifications

Visitor Management Hub supports flexible visitor notification delivery. Choose the option that best fits your environment in Settings → Email Integration:

• Microsoft Graph (tenant-resident, default): Notifications are sent from the signed-in user's Exchange Online mailbox. A tenant administrator approves Microsoft Graph Mail.Send once in SharePoint Admin Center → API access. Mail never leaves your Microsoft 365 tenant.
• Chronodat Mail API (optional): Chronodat's hosted mail service sends visitor notifications with zero tenant mail configuration. Requires an active Chronodat subscription. When enabled, notification recipients, subject, and message body are transmitted to the Chronodat mail service.
• Power Automate (advanced): Not shipped with the product. You build and configure your own flows. No Mail.Send approval is required in this mode.

The app installs and runs without configuring email; only visitor workflow notifications require a delivery option.

Calendar Sync (optional)

Administrators can enable Microsoft Graph calendar integration for approved visits. This uses the Microsoft Graph Calendars.ReadWrite permission, approved once by a tenant administrator in SharePoint Admin Center → API access. Calendar sync is optional; the app runs fully without it.

Security & Data Residency

• 100% tenant-resident core data: Visitor, request, contractor, delivery, lookup, settings, role, report, and audit data is stored in standard SharePoint lists inside your Microsoft 365 tenant
• No external data transfer by default: Default Microsoft Graph delivery keeps notification email and calendar operations inside your tenant
• Microsoft 365 security inherited: Uses SharePoint permissions, Microsoft Entra ID authentication, conditional access, and DLP policies
• Audit trail: Actions are captured through the built-in audit log, SharePoint version history, and Microsoft 365 audit logs
• You own the data: Uninstalling leaves your SharePoint lists and data intact

Component Information (SPFx component types in this package)

• Client-side web part - "Visitor Management Hub" - for modern SharePoint pages and (via Sync to Teams) Microsoft Teams channel tabs and personal apps
• Full-page app - the same "Visitor Management Hub" web part published as a SharePoint full-page application (SharePointFullPage host) for a dedicated full-width visitor management workspace

Prerequisites

• Microsoft 365 with SharePoint Online (SharePoint Server / on-premises is not supported)
• Tenant administrator permissions to deploy SPFx solutions to the app catalog
• Modern SharePoint sites
• Microsoft Exchange Online mailboxes (for Microsoft Graph workflow email notifications)
• Exchange Online calendars (optional, for Microsoft Graph calendar sync)
• Microsoft Teams (optional) for Teams integration

Limitations & Out of Scope

• SharePoint Online only - not supported on SharePoint Server or on-premises farms
• One license per site collection - data and configuration are scoped to the licensed site collection
• Setup wizard required - a site owner or administrator must run first-time list provisioning before most features are available
• No native mobile app - runs in supported desktop browsers, SharePoint Online, and Microsoft Teams; QR scanning uses the device browser camera or manual entry
• No built-in physical access-control integration - visitor data can be exported by CSV or connected to downstream systems through customer-managed integration work
• Workflow rules and scheduled reports - require Power Automate or a backend runner to execute; the app stores the configuration

Recommended Browsers

• Microsoft Edge
• Google Chrome

Licensing

One license is required per SharePoint site collection. The free trial can be converted to a full version by purchasing a license from our website.

Get Started

Click Get it now to start your fully featured 14-day free trial. Deploy the solution to your Microsoft 365 tenant App Catalog, add the web part to a SharePoint page (or publish as a full-page app), and launch the built-in setup wizard. After the trial period, the subscription is $499 per site collection per year, with unlimited users in the licensed site collection.

Help & Support

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