Microsoft 365 Migrations: 2-Hour Breifing

Designed as a practical, expert‑led introduction, the session explores our proven migration approach, the underlying change‑management activities required for success, and the readiness steps that help ensure smooth transitions with strong user adoption.

This session is for organisations that need to migrate collaboration or enterprise social content due to:

• Legacy SharePoint environments (2013, 2019) requiring modernisation to SharePoint Online • Third‑party platform transitions, such as moving from Confluence, Google Workspace, or Box into Microsoft 365 • Tenant consolidation, including mergers or acquisitions that require unifying multiple Viva Engage networks • Data residency shifts, such as moving Viva Engage networks from US to EU storage while retaining communities and content • Retiring legacy ESNs, including Jive, Chatter and others, transitioning their content into Viva Engage

These scenarios help ensure valuable enterprise knowledge is preserved and that employees continue to engage effectively across Microsoft 365 and Viva Engage.

What the Briefing Covers

1. Our Migration Approach A walkthrough of our structured, best‑practice methodology, including: • Discovery foundations—essential information to collect, how to run a Proof of Concept, and how to decide what should and should not be migrated • Implementation process—how the technical, operational, and content elements of the migration are delivered • Adoption & Change Management—recommended activities to drive awareness, readiness, training, and ongoing engagement • Pre‑migration requirements—steps organisations should take to prepare their environment, stakeholders, and content • North Star alignment—building a clear definition of the project’s priority drivers to guide decisions and ensure long‑term value

2. Migration Paths & Options Guidance on selecting the right migration strategy: • Typical migration paths for different platform types • Recommendations for what to migrate, what to archive, and what to leave behind • Considerations for content quality, compliance, security, audience relevance, and long‑term governance • How to balance speed, cost, and business requirements using structured decision frameworks

3. Communications‑Led Migration Enablement How communication strategy underpins successful adoption: • Recommended change‑management activities to support employees throughout the transition • The role of automation‑driven communications in improving clarity and reducing migration friction • How Microsoft 365 tools (e.g., Viva Engage, SharePoint, Teams) can be leveraged to deliver targeted, effective communication campaigns

4. Enterprise Social Migration Tool: Capabilities & Architecture A clear overview of how our migration tooling supports enterprise‑scale content transitions: • Installation and configuration approach • Supported capabilities and known limitations • Execution responsibilities and operational model • Data security, storage handling, permissions, and governance considerations • Extensibility options for supporting additional ESNs beyond the standard set

5. Indicative Effort, Timelines & Cost Considerations Helping organisations plan their investment with confidence: • Key factors that influence effort and cost • Budgeting guidance based on organisational complexity, regulatory requirements, and content scope • How to optimise costs while maintaining compliance and business continuity • Typical project phases and delivery flow • Expected timelines for end‑to‑end migration • Indicators for any potential downtime or service interruption to end users

What Organisations Will Gain

By the end of the session, organisations will have: • A clear understanding of what migration paths are feasible—and any limitations to consider • A high‑level view of timeline expectations and investment requirements • Insight into the change‑management activities needed to drive successful adoption • Confidence in how to approach planning, resourcing, and executing an Microsoft 365 or Viva Engage migration • A practical foundation for deciding next steps and preparing for a future migration project

By the end of this engagement, your organisation will be fully equipped with the clarity, confidence, and strategic direction needed to plan and execute a successful migration into Microsoft 365. You’ll leave with actionable insights, a clear understanding of your options, and a roadmap tailored to your goals. We’re here to help you move forward with certainty—ensuring your future digital workplace is modern, connected, and built for long‑term success. If you’re ready to take the next step in your Microsoft 365 migration journey, we’re ready to guide you.