Total View

Do you want to gain full visibility and control of your Microsoft 365 tenant’s subscription usage and licensing? Total View is a Microsoft 365 Usage Reporting and Licensing Inventory Management Application that helps organizations gain Invaluable Insights into Microsoft 365 usage, adoption, mobility, security, and licensing. Total View will help CIOs, IT & Cloud Professionals, Microsoft 365 Administrators, Adoption & Change Management Specialists, or Collaboration Consultants to keep track of end users’ usage and licensing utilization of Microsoft 365 and solve following pains:

• Lack of visibility and insight into users’ usage of Microsoft 365 services.
• Underutilized Microsoft 365 subscriptions that affect productivity levels and annual expenses.
• Unused Microsoft 365 licenses or licenses that are not assigned to the right user personas and profile.

Total View can unlock the following advantages using Microsoft 365:

Consumption, Usage Analytics, and Reporting for Microsoft 365.

1. Optimization of Microsoft 365 Services Utilization and ROI. With Total View’s customizable usage reporting, you can track how your organization is using different Microsoft 365 services and identify areas of low or underutilized usage. This can help you optimize and maximize the value of your Microsoft 365 subscription.
2. Identification of Adoption and Training Needs. Usage analysis can help you identify areas where your employees may need additional user adoption training or support. Total View helps you uncover the organization’s usage trends and discover underutilized services so you can make informed decisions on where to invest in training. This allows users to utilize more services to become more productive and collaborative with Microsoft 365.
3. Usage-driven Cost Management. By analyzing the usage of different Microsoft 365 services, you can identify cost savings opportunities. Understand your end users’ personas in your organization and which Microsoft 365 subscriptions suit them the most. This allows you to tailor subscriptions to user needs and lowers your Microsoft 365 licensing cost.
4. Maximum Privacy & Security of your Microsoft 365 Usage Data. With Total View, your Microsoft 365 archived usage data is stored and processed within your Microsoft Azure tenant. You can set the report date range based on your needs and this custom and flexible date range selector enables you to better analyze your secure and private historic usage data.

Licensing Inventory Management.

1. Cost Savings and Optimization of Licensing. You can track the number of licenses you have and identify cost savings opportunities. For example, if you see that some licenses are unused, you may be able to downgrade or cancel those licenses to reduce costs.
2. Renewal Planning. By having a clear understanding of your licensing inventory, you can plan for renewals and avoid unexpected costs or service disruptions.
3. Centralized Management. By centralizing your licensing inventory management, you can streamline the management of your Microsoft 365 subscriptions and reduce administrative overhead.

Total View Features:

• Create and schedule automated Reports using Report Scheduler to make it easier for you to track Microsoft 365 usage: report filters, data export, in-depth usage data analytics, custom date selector, licensing inventory management.
• Customizable Visualizations and Graphics allow you to visualize the Microsoft 365 usage data with different variables “KPIs”.
• Secured access to Total View with Role based Access control and Delegated Access to specific report or specific set of reports and dashboards. Unlimited secure and private storage of Microsoft 365 historic usage data in the customer’s Azure tenant.

Installation and Pricing:

Total View is an easy-to-install Azure Managed Application that is downloadable to your Azure tenant and charged as an annual subscription. You can easily download it from the Azure marketplace and use it for free for 30 days. Check the “Total View Installation Guide v1.0” from the Product Resources link in "Learn More" section. After the free trial, you can subscribe to Total View and pay with Azure credits or a credit card from the Azure marketplace.